Depot Controller - Vaal Depot at RCL Foods

Our Talent Team is on the hunt for a Depot Controller for their Baking Division. The role will be based at the Vaal Depot and will report into the General Manager.

The role will be responsible for managing and maintaining the fleet and the transport team in the depot, thereby ensuring that productivity and performance are maximized. To control the inbound and outbound processes and stock and cash handling in order to maintain efficiencies within the depot warehouse.

Minimum Requirements    

• A 3-year National Diploma in Logistics, Fleet and/or Warehouse Management.
• Valid Code EB drivers' license.
• A minimum of 3 years management experience in a similar environment.
• Computer literacy (MS Office).

Knowledge:

• SAP system
• Inbound, outbound and stock handling processes.
• Transport and road regulations and bylaws.
• Transport performance benchmarks.
• Vehicle specifications.

Duties & Responsibilities    
Inbound Control:

• Control the inbound process by receiving products in good condition.
• Manage the capturing of stock on the SAP system to ensure that goods are controlled and easily identified.
• Ensure the product is allocated to the right bin in order to facilitate ease of access and convenience as and when required.
• Activate internal material movement, incorporating order placement; product picking; and movement to truck for dispatch.
• Monitor product shelf life in order to ensure the product has not expired, using the FIFO (first in, first out) system.

Outbound Control:

• Control the functions of outbound, ensuring products are dispatched out to customer.
• Ensure that all orders leave the warehouse correctly packed and damage free.
• Ensure all invoicing has been completed accurately and correct where necessary.
• Manage and facilitate the process of loading goods onto trucks and ensure all products are sealed for transport to customers.
• Ensure cash handling procedure adhered to minimize losses and maximize revenue.

Customer Liaison:

• Deal with issues around damaged stock or stock shortages.
• Check that details on invoices coincide with those on the orders.
• Notify customers should any transport incident have a likely impact on delivery.
• Schedule customer deliveries according to the time window process.
• Verify orders and liaise with customers on point of receiving, making use of the SAP System.

Stock Control:

• Ensure stock is in the right location through the management of daily cyclic counts.
• Ensure staff are properly rotating stock (where it does not go to the pick face but to the back-up location).
• Monitor production and expiry dates on all inbound and outbound products.
• Track inbound/outbound damage trends, establish root causes and take the appropriate corrective action.

Warehouse Maintenance Management:

• Manage and monitor the condition of the warehouse ensuring that:
• The warehouse is kept clean.
• Damaged goods are dealt with according to SoP.
• Lighting is adequate and doors open and close easily.
• Areas in need of attention are reported to the Maintenance Manager.
• All bin allocations are clear from any damaged pallets.
• All forklifts are in good working conditions.

Fleet Control:

• Manage the daily schedule.
• Check that a job card has been allocated to work and that the driver has managed to complete the form correctly.
• Ensure that drivers complete the checklist every morning and afternoon to establish if there are any defaults.
• Request complaints and difficulties for the day and take the appropriate action.

Compliance Control:

• Handle proxy responsibilities.
• Ensure that all drivers have valid driver’s licences and PDP’s.
• Ensure all staff members comply with health and safety requirements.
• Investigate and report on all injuries on duty (IOD’s).
• Implement safe working procedures.

Security Control:

• Investigate hijacking incidents to establish whether or not they are genuine cases.
• Ensure that all stock leaves the warehouse with proper documentation.
• Ensure cameras are focused on risk areas such as entry and exit points and on staff activity/inactivity to ensure staff are appropriately utilised and productive.

Team Supervision:

• Train staff on the Standard Operating Procedures that serve to guide their approach to work.
• Implement the Standard Operating Procedures through consistent application and communication.
• Ensure that staff understand the procedures and sign off the relevant documents.

Deadline:18th July,2025