Director, Global Lease Administration at Baker McKenzie

Responsibilities:

• Policy Development: Develop standards and policy relating to the type of space, size of space, and build-out parameters that would better standardize a global approach and manage cost
• Lease Management: Maintain and manage a centralized database of all global leases to support decision-making processes, driving a proactive approach, ensuring accurate record-keeping, timely renewals, and compliance with lease terms
• Negotiation: Support offices with negotiations for lease renewals, amendments, new leases, and build-out vendor and supplier agreements, leveraging market research and alternative options to secure favorable terms, supporting decision-making through benchmarks on space utilization and market trends
• Build relationships and offer support and guidance to the Firm’s Chief Executives, Regional Operating Officers and the Global Management Committee
• Financial Analysis: Conduct financial analysis to assess occupancy costs, budget for potential increases, and explore options for financial incentives or concessions from landlords
• Market Research: Compare current market rates for similar properties, investigate alternative locations, and understand landlord positions and market conditions
• Legal Compliance: Ensure compliance with local and international regulations, review changes in zoning laws or building codes, and consult with legal and procurement on lease terms, liabilities and reporting obligations
• Strategic Planning: Develop and implement a strategic roadmap for lease management, optimizing space utilization and supporting fit for purpose, remote/flexible work trends
• Technology Integration: Assist and collaborate with IT in developing standards for AV and IT equipment in our office refurbs and relocations.
• Employee Amenities: Evaluate amenities that enhance employee satisfaction and productivity, ensuring the workspace promotes a healthy and safe environment
• Support the ESG objectives by tracking and reporting sustainability metrics, collaborating with our CSO to ensure progress related to the Firm’s targets (i.e. LEEDs, BREEAM, etc).

Skills and Experience:

• A bachelor’s degree in business administration, real estate, finance, or related courses
• Strong experience in lease administration, real estate management, or a related role in a multi-continent environment
• Strong negotiation skills and experience in managing complex lease agreements, considering local language requirements during lease negotiations and review of terms
• Able to work collaboratively with cross-functional teams with multiple stakeholders, brokerage firms, as well as individually
• Excellent project management and budgeting skills
• Solid and verifiable experience with local and international real estate regulations and compliance
• Proficient in lease management software and tools
• Exceptional communication and interpersonal skills
• Sound understanding of law firm structure and environment
• Proficient with Microsoft Office suite of products (Outlook, Excel, Word, PowerPoint)
• A passion for learning new tools and systems (e.g. Real Estate hub, SAP, etc.) and data management is necessary
• Keen attention to detail with a commitment to data accuracy and integrity
• Effective time management ability and prioritization are essential to meet deadlines, ensuring individual project success
• Able to make effective, accurate decisions and judgment calls resulting in workplace improvements, profitability and best practices
• Positivity and the adoption of a solution-based approach in all aspects of work