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  • Posted: Jul 4, 2025
    Deadline: Not specified
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  • The University of the Free State (UFS) is one of the oldest institutions of higher education in South Africa. It opened its doors in 1904 on the Bloemfontein Campus with a mere six students in the Humanities. Since then, our institution has grown to more than 34 127 students, spread across seven faculties over three campuses. https://www.ufs.ac.za/about-the-...
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    Director: Supply Chain Management

    Duties and responsibilities

    Change Management

    • Evaluate systems and policies in the Supply Chain Management (SCM) environment and recommend possible improvements and changes needed.
    • Prepare and compile proposals for management on possible changes to systems and/or University policies and procedures.
    • Manage the development, implementation, and training of new systems and/or University policies and procedures.

    Client Relations Management

    • Liaise with the University community to understand their purchasing needs.
    • Liaise with suppliers to negotiate on prices, quality, delivery etc.
    • Oversee SCM as the point of entry and exit for all procurement decisions.

    People Management

    • Supervise staff in SCM, allocate work and make decisions regarding employment, performance appraisals, training and development, salary recommendations, promotions and transfers.

    Strategic alignment of supply chain management

    • Ensure procurement support the strategic objectives of the University, including BBBEE.
    • Ensure fair, equitable, transparent, competitive, and cost-effective procurement principles are followed at the University.
    • Manage effective and transparent purchasing processes.
    • Ensure a supplier database that is complementary to the needs of the University.
    • Oversee maintenance of the supplier database.
    • Oversee governance and manage processes associated with tender processes.
    • Advise contract owners on tender best practices for their specific needs.
    • Assist the tender workgroup to comply with the requirements of the tender policy.
    • Provide recommendations on the outcome of tenders to Top Management.
    • Approve purchases to in line with the UFS delegation of authority.
    • Approve deviations on the University’s procurement policy in line with the UFS delegation of authority.
    • Responsible for the management of accounts with suppliers to provide goods and/or services on credit.
    • Responsible for the management of contracts relating to the rent or maintenance of photocopy machines, laboratory equipment, and/or fax machines.
    • Responsible for the management and coordination of the Gown store during Graduations and the groceries and stationery Stores.
    • Ensure SCM practices that support and enhance the BBBEE compliance rating of the UFS associated with preferential procurement.

    Quality Assurance

    • Ensure that the University’s procurement is done in a fair, equitable, competitive and transparent manner according to the University’s policies and procedures.
    • Review of tenders of material monetary value and reputational exposure.
    • Oversee and facilitate processes followed in preparation until completion of tenders.
    • Review tender recommendations for submission and consideration to the Tender Committee.
    • Provide continuous training on the University’s policies and procedures.

    Reporting

    • Compile reports on:
    • Non-compliance to SCM policies to Management.
    • Evaluation reports to the Tender committee.
    • Expensive equipment business case proposals to Management.
    • Quarterly SCM report to relevant institutional structures.
    • As required by Management.

    Inherent Job Requirements

    • A Professional Bachelor’s degree/ Honours degree on NQF Level 8.
    • Minimum of eight (8) years’ working experience relating to supply chain management, of which at least three (3) years should be in a managerial capacity.

    Recommendations

    • Relevant experience in the Higher Education environment.
    • Knowledge of SCM policies and procedures.
    • Knowledge of tender processes.
    • Knowledge of business drivers, business risks, and financial trends in HE.
    • Knowledge of financial systems and internal control environment.
    • Knowledge of management reporting.

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    Method of Application

    Interested and qualified? Go to University of the Free State on ufs.hua.hrsmart.com to apply

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