EHS & Facilities Manager at Ascendis Health

Position Overview:

• This position's primary goal is to ensure that the group (All Ascendis Health Group Portfolio Companies) meets its promises to conduct its business in a responsible and safe manner and to actively manage its commitment to environmental stewardship.
• Drives the group's compliance and accreditation in ISO 14001 and ISO 45001 standards (Across all medical Devices Companies in the Group Portfolio).
• Drive environmental stewardship and sustainability initiatives.
• Ensure that the group is fully compliant with prevailing environmental, health and safety legislation.

Principal Duties and Responsibilities (Essential Functions**):

• Drives the group's compliance and accreditation in ISO 14001 and ISO 45001 standards.
• Drive environmental stewardship and sustainability initiatives.
• Ensure that the group is fully compliant with prevailing environmental, health and safety legislation.
• Maintain the group's EHS framework.
• Drive and achieve ISO accreditation across all business units.
• Audit EHS structures and their compliance within each business unit across the Ascendis Health Group.
• Management of safety compliance, accident mitigation and emergency preparedness.
• Management of fire compliance and fire mitigation.
• Management of sustainability programs specific to each business unit’s needs.
• EHS Stakeholder management.
• EHS Supplier co-ordination and management.
• EHS grievance and communication management.
• Update on EHS Management and progress on a Monthly basis.
• Participate in detailed incident investigations and Root Cause Analysis.
• Promote incident prevention for the benefit of employees and visitors.
• Detailed EHS Budget per site and Business Unit across Ascendis.
• Develop Policies and Procedures in line with the EHS Strategy and Framework.
• Plan and co-ordinate with Learning and Development Department to ensure all Business units complete mandatory training as set out in the legislation.
• Manage general risk assessments and other safety assessments to support Health, Safety and Environmental management.
• Prioritize and reduce risk.
• Maintain relevant EHS legally required inspections and documentation.
• Assist in the compliance and communication of applicable laws and regulations to relevant employees and managers.
• Development and presentation of relevant EHS internal training.
• Observe EHS regulations, wear all required safety equipment, encourage safe working practices, correct obvious hazards immediately or report them to the proper personnel.
• Maintain positive and proactive relations with managers and employees, as well as our customers and regulatory agencies.
• Perform other work-related tasks as required as assigned.
• Adhere to all the rules and regulations.
• Work with HR to set up a new employee on-boarding process for safety.
• Enforce preventative measures.
• Check if all the employees are acting in adherence with rules and regulations.
• Prepare and present reports on accidents and violations and determine causes.
• Oversee workplace repair, installations and any other work that could harm employees' safety.

Facilities Management:

• Ensure all building facilities adhere to proper safety standards and cleaning procedures.
• Maintain equipment and building provisions to meet health and safety requirements.
• Run routine maintenance inspections.
• Organize and plan building installations and refurbishments.
• Supervise facilities staff and communicate with external contractors and vendors.
• Handle insurance inspections.
• Maintain Safety Files and agreements.
• Keep building and all facilities up to code and accurately follow maintenance protocol.
• Monitor interior and exterior areas of building for cleanliness and general conservation.
• Prepare and implement project budgets and timeframes.
• Comply with all health and safety policies and procedures.
• Support maintenance and installation work as needed.

Day-to-day Deliverables:

• Reported Accidents and Incidents
• Non-Conformance Closing Rate
• Risk assessments
• On Site Projects
• Budget Tracking
• Technical Reports and Statistics
• System implementation across all medical businesses
• Legal Compliance

Qualifications and Skills:

• Minimum required education and experience:

  • Relevant National Diploma/ Nebosh/ Samtrac
  • Relevant Qualification in Facilities Management
  • Minimum of 5 years relevant working experience in EHS & Facilities

• Preferred education and experience:

  • Advanced Business Risk
  • ISO 14001 Lead Auditor
  • ISO 45001 Lead Auditor
  • Intermediate level of proficiency with Microsoft Office products
  • Intermediate Knowledge of Smartsheet System
  • Computer Literate

Core Competencies:

• Ability to prioritize projects and strong problem-solving skills
• Attention to detail
• Ability to work independently
• An understanding of ISO and EHS frameworks processes
• A working knowledge of local OHS requirements
• A working knowledge of environmental stewardship
• Able to engage and work with external stakeholders and suppliers
• Able to adapt and innovate quickly
• Good written and verbal communication skills
• Maturity, integrity, confidentiality, and professionalism
• Organized, analytical and confident
• Excellent Interpersonal and communication skills
• Environmental, Health & Safety position; Technical report writing skill