KEY PERFORMANCE AREAS
Provide Support to Stakeholders
- Attend to stakeholder queries and provide feedback;
- Maintain good working relationship with internal and external stakeholders;
- Communicate with all relevant stakeholders on TETA processes and criteria’s;
- Support promotional TETA campaigns in the Road Freight subsector;
- Support and manage stakeholder relations in Mpumalanga Province.
Manage Chamber Stakeholder Relationships, Communications and Capacity building
- Develop and manage Chamber communication strategy implementation;
- Provide Chamber projects and activity information;
- Organise and facilitate subsector, provincial, partner and departmental relationships, liaison and networking;
- Promote, encourage and optimise levy-paying companies, provincial and industry participation in the Transport Sector Skills Plan;
- Identify and organise subsector skills development capacity-building needs and programmes;
- Organise and facilitate stakeholder information sharing sessions and workshops;
- Monitor and ensure stakeholder enquiries and issues resolution.
Manage Chamber Operational Plan and Budget
- Develop chamber annual performance plan, implement and monitor Chamber business plan and objectives;
- Facilitate Chamber budget allocation, monitoring and implementation in line with procurement process (goods and services) or funding model (grants);
- Monitor, authorise and report on Chamber expenditure accounts and budgets;
- Provide annual budget review process input and recommendations;
Monitor Chamber Commitment Schedule.
- Manage Chamber Operational Performance and Efficiencies
- Monitor and ensure Chamber staff capacity and performance;
- Monitor and report on Chamber risks and controls;
- Contribute to, monitor and ensure policies, procedures and systems performance and compliance;
- Manage Chamber operations and administrative processes;
- Facilitate, contribute to and administer Chamber Committee meetings and decisions implementation.
Management Manage Training Plans and Implementation Reports
- Monitor and encourage subsector Workplace Skills Plans (WSP) and Annual Training Reports (ATR) submissions;
- Monitor, organise and ensure Chamber WSP’s and ATR’s assessment and evaluation;
- Prepare, submit and obtain WSP and ATR approval recommendations;
- Advise on and monitor mandatory grant payments on information/ report received by Finance.
Oversee Chamber Qualifications and Learning Programmes Development
- Drive and influence subsector occupational qualifications development processes;
- Drive and influence subsector Learnerships and skills programmes development and implementation.
Manage Chamber Skills Development Plans
- Identify subsector/industry education and training needs;
- Develop and manage Chamber skills development projects and activities plan implementation;
- Advise ETQA on and ensure skills development projects and activities support;
- Coordinate and ensure skills development projects and activities implantation verification and reporting;
- Conduct, identify and implement Chamber skills development plan mid year reviews and adjustments.
Manage Chamber Skills Development Funding and Discretionary Grants
- Identify and communicate discretionary grant allocations and funding windows;
- Manage discretionary grant applications evaluation and approval process;
- Manage and monitor discretionary grant contracts implementation;
- Monitor and ensure discretionary grant obligation and implementation plan development and management;
- Monitor and approve discretionary grant claims submissions and contract deliverable quality assurance;
- Recommend grant claim payments.
Support TETA Strategic Projects and Initiatives
- Identify and recommend subsector/industry/ other government strategic projects;
- Evaluate, recommend and prepare contracts for strategic projects;
- Manage and coordinate externally funded programmes;
- Manage and coordinate provincial authorities and/or other SETAs linkage and participation;
- Manage and monitor strategic projects implementation and administration.
Manage Chamber Reports
- Compile financial and operational reports;
- Submit and present Chamber operation, financial and administrative actions, initiatives and constraints reports.
Management Responsibility
- Identify and monitor team and individual goals;
- Manage staff time, attendance and leave according to policy;
- Ensure completion of performance appraisal of staff on or before the due date;
- Ensure job profiles are updated and signed annually;
- Ensure communication with department staff and following up department goals;
- Ensure no repeat findings in the AG management report and implement corrective actions on existing findings;
- Ensure no repeat findings in the internal audit report and implement 4 corrective actions on existing findings;
- Manage the TETA Mpumalanga office and ensures that it operates efficiently.
- Manage personal and staff performance in the Road Freight Chamber
- Manage / monitor and check on performance agreements development and signature;
- Manage / monitor and check on performance assessments and reviews implementation;
- Manage / monitor and check on personal development plans submission, approval and implementation;
- Monitor and check on employee capacity needs;
- Identify and agree on team and individual goals.
Requirements
MINIMUM REQUIREMENTS
Experience and Qualification
- Minimum Bachelor’s Degree (NQFL 7) in Education Training and Development or equivalent tertiary qualification;
- Minimum of 6 years’ experience in the Education Training and Development sector, 3 years of which should be at a management level;
- Experience in SETAs or Transport Sector environment will be advantageous;
- Experience in skills planning and funding, Learnerships, and strategic stakeholder management;
- Experience in planning and executing of projects;
- Be prepared to travel and work overtime.
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