Executive Personal Assistant at Allan Gray Proprietary Limited

JOB SUMMARY

The Executive Assistant role requires someone who can support the COO both professionally and personally. There is extensive diary, meetings and approval management and co-ordination which best suits someone who is both process-orientated and adaptable to changing demands as each day is busy and variable. There are also extensive responsibilities with regular Board meetings, travel and other arrangements which this role will be accountable for.

• The successful candidate will need to exercise good judgement and have an aptitude for problem-solving with a flexible, pragmatic and considered approach. Strong written and verbal communication, administrative and organisational skills are essential. A track record of managing highly confidential matters, logistics and travel arrangements is important, as is the capability to manage a busy calendar, arrange and prioritise meetings, and proficiently complete administrative tasks.

COMPETENCIES AND ATTRIBUTES

• A high level of flexibility required in approach and working hours in line with the Executive PA deliverables
• Track record of process-driven approach and organisational skills 
• Ability to adapt quickly to new and changing situations and requirements
• Ability to work with multiple stakeholders both internally and externally
• Track record of managing highly confidential matters
• Track record of arranging logistics, travel, diary and calendar management
• Independent working approach 
• Measured and considered in approach to challenges
• Values-driven
• Attention to detail 
• Strong verbal and written communication skills 
• Advanced Microsoft Office, specifically PowerPoint, Word and Excel  
• Ability to prioritise competing demands in an effective and efficient manner
• Responsive to urgent and important new work requirements 
• Planning and excellent time management skills 
• Proactive and independent working style 
• Maintain professionalism when dealing with internal and external stakeholders 
• Ability to manage conflicting demands 

QUALIFICATIONS AND EXPERIENCE

• This is a senior Personal Assistant role and experience of at least ten years in a similar role together with a completed diploma or professional qualification is advantageous.