Export and Import Controller at Ecolab

Job Purpose: 
Job Characteristics: Places purchase orders, selects and negotiates with approved vendors and evaluates vendor reliability. Obtains materials from suppliers at lowest cost consistent with considerations of quality, reliability of source and urgency of need. Follows up on orders to expedite delivery and shipment. Schedules deliveries and obtains certifications of delivery. Checks and approves payment invoices for orders placed.

Education/Work Experience: Diploma or Certificate in Supply Chain related discipline, Procurement, Logistics, or related business qualification and up to three years of work experience.

Independence Level/Reports to: Under direct supervision. Sources vendors, negotiates competitive pricing, takes advantage of special purchases and/or combines orders to obtain the most favorable pricing. Normally reports to Logistics Manager.

Primal responsibility will be to see to all warehouse operations safely and accurately. Ensure all orders are picked timeously and accurately. Conducting of monthly cycle counting and reporting on time. Maintaining 98% inventory accuracy at all times and will report directly to the Warehouse Manager and not limited to these.

Export

•  Assist vendors with preparation of commercial documents for first sale (international) transactions. Assemble details (document requirements, routing instructions, tariff codes, etc.) for first sale orders and furnish to vendors. Review final documents.
•  Monitor shipments and Customs clearance. Communicate status, delays to appropriate parties. Resolve shipment issues, and possess the ability to determine when to elevate to management for resolution.
•  Maintain Import and Export document files in accordance with Federal regulations and Company policy.
•  Perform Administrative tasks: copying, filing, faxing, scanning.
•  Providing status reports on all export shipments
•  Arrange pre-shipment inspections for all countries that require it
•  Request approvals for all airfreight shipments and Dangerous Goods acceptance.
•  Assist sales team in obtaining freight quotations (All modes of transport)
•  Prepare all export documentation required for the export shipments

Local deliveries

•  Ensure that deliveries are going out daily as per the delivery schedule
•  Working with CS to ensure that any deliveries outside of the delivery schedule have the correct authorization and that the costs are correctly allocated.
•  Assisting CS with any queries related to deliveries for Ecolab or Nalco and arranging urgent deliveries when required
•  Ensuring that SIFOT and DIFOT is published on a daily basis and that reasons for failure are communicated to relevant parties
•  Ensure that POD process is followed daily and that there is a report generated on the volumes done
•  Ensure that the Shipped not billed is completed daily with any discrepancies being dealt with on a daily basis.
•  Arrange PE deliveries. print, MSDS, COA and Tremcard
•  If the supplier is Ecolab, check if the product is made/re-packed.
•  Ask for an order from customer care so that it can be released and booked in for shipping to the customer.
•  Follow up on POD’s
•  Publish email on SIFOT/DIFOT with reason from Planning and CS
•  Complete global templates on a monthly basis and provide graphs for OGSM

Warehouse

•  Ensure that daily cycle counts commence
•  Any discrepancies are rectified and reported
•  Ensure all finish goods are receipted timeously
•  Ensure all imported PO’s are costed and receipted timeously
•  All customer returns are completed correctly and stored
•  Maintain full compliance of COC adherence
•  Ensure daily picking commence accurate and in time for delivery
•  Preparation for annual and audit stock takes are done
•  Participation in all stock takes
•  Maintain accurate inventory at all times with minimal stock count losses
•  Eliminate quality related issues
•  Ensure that monthly KPI’s are updated and reported in time.