Facilities Supervisor at Impuma Group

The Resident is the up-and-coming student accommodation in East London, much like our young urban target audience. Our accommodation is designed to create a space for students to live, study and play in. It’s our goal to match committed higher education students to the high-quality accommodation they deserve.

We are looking for a Facilities Supervisor to join our team to support our daily office procedures.

The role of the Facilities Supervisor will include the following responsibilities:

Supervise staff :

• Sign all staff in daily attendance register
• Weekly supply staff with consumables they need for work
• Keep record of consumables and distribution thereof
• Ordering of monthly consumables
• Attend to staff queries, including leave forms, and report back to Assistant Facilities Manager
• Ensure cleaning staff are performing their duties, this includes contracted service providers
• Daily record maintenance and incident reports
• Write up reports from cleaning staff and/or security of students
• Oversee quarterly staff performance reviews
• Ensure staff are in correct uniform and presentable on a daily basis

Administrative:

• Ensure entry and exit forms are completed every time there is a new student
• Enroll students on biometric system
• Daily capture all maintenance and liaise with building maintenance
• Keep record of repairs done, all repairs must be done in 3 working days if possible
• Record and manage all invoices from contractors
• General filing and management of correspondence
• Recording meeting minutes
• Record electricity readings on a monthly basis

Matron and Student Liaison:

• Act as Matron and Liaison between the company and students
• Ensure bedrooms and living spaces of students are kept up to standard and hygienic at all times
• Provide a watchful brief on the health of students and maintain a working contact with the university medical centre
• Be alert to signs of individual problems and provide a sympathetic, understanding and personal contact with the students in the residences

Education & Experience required:

• Grade 12
• 2-5 years Administrative and Supervisory experience
• Advanced Excel

Languages:

• English
• isiXhosa will be advantageous