Facility Manager, Facilities at DSV

Main Purpose of the Role

• Ensuring minimum downtime at DSV Park (Plumbago) operations and ensuring all preventative & corrective/reactive maintenance activities are completed according to plan & budget.
• Manage and take overall responsibility for all maintenance, breakdowns, maintenance personnel and infrastructure for respective area & equipment. Provide a safe and healthy environment for all employees.

Tertiary Qualification

• Minimum NQF Level 6 qualification in Mechanical, Electrical, Plumbing, Refrigeration, HVAC, Automation or Facilities Management.
• Completed apprenticeship.

Computer Literacy Level 

• Advanced MS Word, Excel, PowerPoint & Outlook

Additional Computer Skills 

• BMS
• PLCs
• Facility Management Systems
• DALI Systems

Job Related Requirements 

• Minimum of 5 years’ experience in Facility Management, maintenance and preventative maintenance.
• Experience in budget management for facility maintenance, preventative maintenance planning and warranty claims.
• Experience managing vendors and service level agreements (SLAs).
• Sound knowledge of Electrical, Plumbing, BMS and HVAC systems.
• Knowledge of fire protection and fire detection systems, including ASIB compliance.
• Proven people management experience, with the ability to manage maintenance staff supporting operations.
• Ability to work independently with minimal supervision.
• Ability to manage multiple projects and prioritise tasks in a high-pressure environment.
• Must be able to participate in a standby rotation schedule.
• Own transport and a valid driver’s licence required.
• Strong communication skills and ability to represent the company professionally.
• Hands-on and practical approach to work and attention to detail.
• High level of accountability and responsibility with a can-do attitude.
• Honest, reliable and a strong team player.
• SHEQ experience.

Added advantages for the Role

• Ability to manage small/medium/large projects with multiple stakeholders and contractors and any other routine jobs such as reactive maintenance of electrical connections, repairing lights and electrical circuits in an office environment.
• Working with Conveyers, belting, sortation systems and auto baggers would be an advantage.
• Experience in Contract Management and the interpretation and implementation of contracts with suppliers.
• Plumbing knowledge and experience.

Duties & Responsibilities 

• Root cause identification and investigation for issues reported by users and provide analysis of findings to support trouble shooting and prevent downtime.
• Consult with internal departments, Vendors and Suppliers to plan equipment downtime for service or maintenance. Provides support to vendors with onsite identification of possible faults or breakdowns.
• Performing a daily Preventative maintenance checklist for key equipment. Using scheduled daily downtime during lunch breaks to complete a list of daily checks.
• Ensuring spare parts are replaced and replenished when consumed, while managing and maintaining critical spare lists for multiple pieces of equipment and suppliers.
• Keeping an up-to-date tools inventory list.
• Completing safety inspection checklists as per supplier requirements
• Ensuring all data and records of repairs services for audits are current and a full-service history is kept up to date. Records to be kept in a file for each supplier.
• Assisting with all other emergencies as and when required within the DSV Park Solar City Environment
• Standby and overtime is required with some weekends being used to perform maintenance
• Keeping daily records of work performed to identify trends as well as work split between the different entities.
• Manage attic stock.
• Managing & ensuring safety files are in place & updated/maintained

Other Duties

• Ensure a high standard of housekeeping is maintained
• Managing Tickets and Service Levels with Ticket System (On Key Plus)
• Review and approve weekly timesheets for all maintenance staff.
• Conduct regular meetings with key suppliers, including:
• Waste Management
• Landscaping
• Cleaning Services
• Landlord / Facilities Management
• Canteen Services
• Electrical Contractors
• Water Supply Service Providers
• Building Management System (BMS) Vendors
• Fire Protection & Detection Service Providers
• HVAC Contractors