Finance Administrator (12-month Fixed-Term Contract) - Readvertisement at FAIS Ombud SA

The Office of the Ombud for Financial Services Providers (FAIS Ombud) was established by the Financial Advisory and Intermediary Services Act, 37 of 2002 (FAIS Act). Its objective is to consider and dispose of complaints in a procedurally fair, informal, economical, and expeditious manner and by reference to what is equitable in all circumstances. The FAIS Ombud office is located in Pretoria.

Job Description

Job Purpose:

• Responsible for a professional, accurate, and complete set of accounting records, which includes and is not limited to the cashbook, general ledger, sub-ledgers, reconciliations, preparation of the trial balance, and annual financial statements. Prepare commentary and/or explanations to report items.

Key Performance Areas:

Financial Administration:

• Prepare and load supplier payments weekly for approval.
• Capture supplier invoices, general ledger journals, and cashbook batches on the Sage 300 system.
• Issue and reconcile petty cash.

Asset Management:

• Maintain the fixed assets register by capturing asset transactions (additions, disposals, etc.).
• Perform asset verifications.

Reconciliations:

• Assist with the reconciliation of balance sheet accounts.

Audit and Compliance:

• Assist with the preparation of audit files.
• Provide audit documentation and respond to audit inquiries.

General Administration:

• Assist in ensuring that supplier invoices are paid within 30 days.
• Manage pool car bookings and ensure the logbook is filled accurately and completely.

Other Key Competencies:

• The applicant must demonstrate the following skills and attributes: Computer Skills, Conflict Management, Creative Thinking, Organisational Awareness, Planning and Organising, Presentation Skills, Problem Solving, Records Management, Report Writing, Stakeholder Management, Values and Ethics, and Valuing Diversity.

Job Requirements

• National Senior Certificate/ Grade 12.
• B.Com Degree in Finance (NQF Level 7) or a related qualification. 
• Minimum of 2-3 years relevant experience in a Finance environment.
• Knowledge of Supply Chain Management and Project Management.
• GRAP.
• VAT Legislation.
• Public Finance Management Act (PFMA).
• International Financial Reporting Standards (IFRS).
• National Treasury reporting templates.
• Budgeting, and
• Previous experience in public entities.