Finance Administrator - Office Management at Sanlam Group

What will you do?

The Finance Consultant – Office Management role will be responsible for the financial and administrative support to the Office Management team.

The following outcomes will be expected to be achieved:

Vendors (Head Office and Regional Offices) 

• Verifying and processing vendor payments
• Ensure all expenses are timeously captured and released for payment
• Reconciliation of expected amounts to payments effected
• Prepare monthly cost allocation templates and upload to SAP 

Compile and Manage the Office Management Departmental Budget 

• Review and Reconcile Cost Centre Report (monthly)
• Reconcile Cost Centre Credit Cards
•  Assist with office projects (Head Office and Regional offices) cost tracking to budget

Asset Management 

• Ensure assets are captured in the correct asset class
• Ensure depreciation is in line with budget
• Ensure asset register is kept up to date

Procurement (Head Office and Regional Offices) 

• Obtain quotations, invoices and prepare payment packs 
• Ordering of ad-hoc consumables (stationery, refreshments etc.)

General

• Proactively follow up and escalate any discrepancies identified
• Collaborate with other cost centre managers and departments regarding cost allocations and resolution of un-reconciled transactions

Qualifications and experience

• A Finance related degree/diploma
• Excel Advanced level and SAP S4HANNA Financial essential
• 2 – 3 years’ experience in a similar role within financial services 
• Valid drivers’ licence is essential
• Own reliable transport is essential

Competencies

• Attention to detail 
• Problem-solving and analytical skills 
• Concern for order and accuracy 
• Ability to function independently
• Communication skills 
• Client focus
• Cultivates innovation
• Collaborates
• Being resilient
• Drive results
• Innovative thinking
• Performance driven

Attributes

• Positive, enthusiastic attitude 
• Teamwork
• Ability to work under pressure
• Honesty, integrity and respect
• Self-starter and self confidence 

Knowledge and Skills

• Processing transactions and conduct simple calculations
• Data collection and analysis
• Record keeping, filing and maintenance of databases
• Maintain work standards and quality verification
• What will make you successful in this role?
• Attention to detail 
• Problem-solving and analytical skills 
• Concern for order and accuracy 
• Ability to function independently
• Communication skills 
• Innovative thinking
• Performance driven
• Excel (advanced level)
• SAP S4HANNA Financial 

Qualification and Experience

• Appropriate degree/diploma.
• Degree or Diploma with 2 to 3 years related experience.