Finance Administrator (Snr Bookkeeper) at Outsourced CFO

Job Description

• We are looking for a practical, process-driven finance professional to join our fast-paced financial management team. This role is ideal for someone with solid experience in finance administration or bookkeeping within one company, who is confident taking full ownership of recurring finance cycles and thrives in delivering accurate, on-time results with minimal supervision.
• You will play a key role in ensuring seamless financial operations across invoicing, debtors, payments, reconciliations, reporting, and compliance. Your attention to detail, systems confidence, and ability to spot and solve operational gaps will contribute directly to a scalable and efficient finance function.

Key Responsibilities

Client Invoicing

• Own the end-to-end client invoicing process across various billing types
• Prepare and issue tax invoices accurately and timeously
• Manage updates to recurring and re-scoped invoices with precision

Debtors Management

• Oversee the full debtors lifecycle, from invoicing to collection
• Manage debit order processing and follow-ups on overdue accounts
• Deliver weekly debtors reporting and ensure timely communication with clients
• Keep payment expectations current in Xero and Float

Payment Approval & Expense Allocation

• Capture and review supplier invoices for completeness and accuracy
• Manage approval workflows through Approval Max and ensure proper allocations
• Own the weekly and monthly payment runs (Paysoft and bank platforms)
• Update payment schedules and maintain supplier expectations in Xero and Float

Bank & Control Account Management

• Perform and review regular bank reconciliations across multiple accounts
• Maintain accuracy in financial control accounts and statutory records
• Manage updates to the fixed asset register and related reconciliations

Monthly Accounting

• Drive the month-end close process, ensuring accuracy and deadlines are met
• Prepare monthly reconciliations, VAT201 submissions, provisions, and accruals
• Maintain month-end accounting documentation and SOP checklists

Reporting & Review

• Prepare and deliver weekly and monthly financial and operational reports
• Ensure data accuracy and completeness across divisional reporting
• Work with leadership to support decision-making through clean financial data

CRM & Query Management

• Independently manage internal and external finance queries via Zoho and shared mailboxes
• Maintain accurate records in CRM and address client-specific invoicing requests promptly

Process Improvement & SOP Development

• Identify inefficiencies and lead improvements across finance operations
• Draft and update SOPs to ensure scalable, repeatable finance processes
• Proactively plug gaps, improve turnaround times, and enhance reporting accuracy

Requirements

• The ideal candidate for this position will have around 5 years' experience and hold a relevant Diploma.

Skills and Experience of the ideal candidate:

• A seasoned Finance Administrator or Bookkeeper with 3+ years in a full-function role
• Hands-on experience using Xero, Float, Approval Max, Paysoft, and Zoho CRM
• Proven track record of owning recurring finance cycles with minimal supervision
• Strong process mindset with the ability to document, improve, and scale workflows
• Practical, focused, and consistent — someone who gets things done calmly and accurately
• Comfortable mentoring junior team members and contributing to a strong finance culture

Our OCFO values:

• Family first
• Integrity matters
• Switched on Thinking
• Excellence in everything
• ​Growth and success