Finance Administrator at TIME PERSONNEL

REQUIREMENTS

• Grade 12 / Matric; a relevant qualification in Finance, Accounting, or Bookkeeping will be advantageous.
• Minimum 3 years' experience in a finance administration, debtors, or bookkeeping role.
• Proven working experience with Pastel is essential.
• Strong experience in debtors administration, customer account management, and collections.
• Experience performing bank reconciliations and investigating discrepancies.
• Good understanding of basic accounting principles and financial administration.
• Proficiency in Microsoft Excel and general computer applications.
• Fluent in both English and Afrikaans, with good written and verbal communication skills.
• Excellent numerical accuracy and attention to detail.
• Strong organisational and administrative skills.
• Ability to manage deadlines, prioritise tasks, and work independently.
• Professional telephone manner and confidence when communicating with customers and suppliers.
• High level of integrity, accountability, and reliability.

DUTIES

• Manage and maintain customer accounts, ensuring accurate and up-to-date records.
• Process customer invoices, credit notes, and account adjustments.
• Allocate customer payments and receipts accurately.
• Monitor outstanding balances and follow up on overdue accounts.
• Perform debtor reconciliations and investigate account discrepancies.
• Prepare and maintain debtor ageing reports.
• Communicate with customers regarding outstanding payments, remittances, and account queries.
• Assist with credit control and collections to ensure timely payment.
• Resolve billing discrepancies and liaise with internal departments where necessary.
• Perform daily or monthly bank reconciliations, as required.
• Match bank statement transactions to accounting system entries.
• Identify and investigate unreconciled transactions and discrepancies.
• Ensure receipts, payments, and bank charges are accurately recorded.
• Follow up on outstanding items and ensure reconciliations are completed within deadlines.
• Capture and process financial transactions accurately on Pastel.
• Maintain accurate filing systems and financial documentation.
• Assist with accounts payable and supplier account queries when required.
• Process and verify invoices, supporting documents, and payment records.
• Maintain accurate customer and supplier information.
• Assist with month-end procedures and general ledger reconciliations where required.
• Prepare basic financial reports, spreadsheets, and schedules for management.
• Provide administrative support to the finance team.
• Ensure financial records are properly maintained and readily available for review or audit.
• Identify and report discrepancies, outstanding items, and potential errors.
• Assist with improving financial administration processes and maintaining internal controls.