Finance Manager – Grants at National Institute for Communicable Diseases (NICD)

REFERENCE NUMBER: NICD0824/001-01

Key Job Responsibilities

• Supervise, direct, and review the work and deliverables of the grants accountants and grant administrators to ensure compliance and effective deliverables (including, but not limited to, cash reconciliations, grants account statement reconciliations, check runs, accounts receivable transactions, fixed asset activity, payroll, accounts payable transactions, debt activity, recording of revenue and expenses, etc.)
• Oversee that proper reporting and communication channels are maintained with both the Grants Accountants and Grants Administrators and stakeholders to ensure compliance and standardization of processes
• Develop, implement, and monitor recommendations to improve accounting processes and procedures and address any deviations
• Manage the compilation of all general ledger reconciliations and liaise with corporate finance and relevant departments on the resolution of reconciling items and reports to the AAR Manager
• Oversee proper documentation, filing, and record maintenance of detailed records related to financial transactions
• Manage the Oracle projects module transactions and reconciliations to the grants management cost centre
• Oversee all miscellaneous transactions and journals being entered in the Projects Module and General Ledger and the day-to-day accounting activities required to maintain the general ledger
• Produce grants/grantor financial reports and develop and oversee grants accounting SOPs, reporting procedures, and deliverables, ensuring adherence to set timelines (including weekly, monthly, quarterly, and annual closing activities)
• Manage payments and claiming of due and outstanding funds, ensure efficient cash management (including placement/movement of funds from various trusts), and maintain monthly deferred income and resolve any discrepancies
• Liaise with corporate finance to ensure the correct transactions are passed between the various bank accounts
• Plan and oversee audit processes, workflow, and reviews as per NHLS, AAR, and grantor requirements, and perform duties and other corrective measures to ensure an unqualified audit outcome
• Be responsible for maintaining and updating NHLS RT and other internally managed funders' books, reconcile them to the NHLS accounts, and prepare relevant financial reports for the NHLS RT board or other relevant bodies
• Maintain the grants debtors aging in accordance with NHLS KPI, identify receipts, and apply funds on an ongoing basis
• Resolve complex accounting issues or assist other management and staff in resolving financial issues
• Produce quarterly and annual financial statements and ad hoc financial reports
• Perform any other duties as assigned or required

Minimum Requirements and Key Competencies

• National Diploma in Financial Management/Accounting (NQF Level 6)
• Eight (8) years’ experience in a finance environment related to grants/funding, of which five (5) years should be in a supervisory/management role
• Experience in the health industry and grant finance environment (highly advantageous)
• Knowledge of relevant acts and Treasury Regulations, e.g., PFMA, PPPFA, BBBEE, GRAP, etc.
• Knowledge of writing policy and procedures
• Knowledge of financial reporting and management
• Knowledge of budgeting
• Analytical skills
• Time management skills
• Attention to detail
• Communication skills
• Management skills
• Computer literacy skills
• Interpersonal skills
• Valid driver’s license