Financial Clerk (AP) – Finance Department - Cape Town, South Africa at Bowmans (Law Firm)

Purpose:

• Responsible for keeping accurate, timeous and complete records of payable accounts and corporate travel accounts.  Management of supplier accounts by performing weekly and monthly reconciliations.

Experience and Qualifications:

• Senior Certificate with accounting as a subject
• Bookkeeping diploma preferable
• 2-3 years’ experience in a similar role within a professional services environment 

Key Accountabilities

Accounts payables (local and foreign)

• Process of business and client account invoices on 3E, in accordance with company policies and procedures
• Ensure all payment requests have the necessary authorisation and supported by appropriate documentation
• Perform reconciling of all vendors accounts to the vendor statements to ensure accuracy and resolve any discrepancies
• Attend to weekly and monthly payment cycles, by preparing payment batches and submitting to banking department for processing
• Generate and maintain monthly Accounts Payable Age Analysis reports, including commentary outstanding balances for review

Corporate Travel Accounts

• Capturing invoices received from travel agents on 3E
• Reconcile travel agent statements and ensure timeous payments
• Address and resolve account related queries with travel agents

Month End

• Assist with month end processes, including generation of month end Opex reports
• Update the monthly variance report pertaining to specific Business services department
• Assist with process monthly journal entries as and when required

Budget

• Assist in roll forward prior year budget template to create current year template
• Support HOD with providing additional information (detailed actuals and forecast figures) to assist with budget planning

Relationship Building

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the team

Competencies

• Attention to Detail
• Decision Making
• Interactive Communication
• Problem-solving
• Relationship Building
• Financial Systems, Processes, and Technology
• Information Management
• Using Information Technology