Financial Officer at Kontak Recruitment

• Seeking a detail-oriented and well-spoken Financial Officer to manage key financial administration and reconciliation functions within a structured business environment.
• This role requires a strong accounts professional with experience in accounts receivable, accounts payable, reconciliations, and supplier portal management, particularly within retail key account environments such as Shoprite and similar groups.
• The successful candidate must be confident in handling calls, working across departments, and maintaining strong financial control and accuracy.

Minimum Requirements:

• Minimum 2 years’ experience in a financial administration or bookkeeping role
• Strong experience in accounts receivable, accounts payable, and reconciliations
• Experience working with Shoprite, Takealot, or similar supplier portals (essential)
• Strong working knowledge of Microsoft Excel (essential)
• Bilingual in English and Afrikaans (essential)
• Well spoken and confident handling client and supplier calls
• Strong attention to detail and reconciliation skills
• Ability to work full-time in an office-based environment

Duties and Responsibilities:
Accounts Receivable & Key Accounts

• Perform key account reconciliations and ensure customer accounts are accurate and up to date.
• Process credit notes, discounts, and returns while resolving discrepancies.
• Allocate customer payments and follow up on outstanding balances.
• Send statements regularly and support debt collection processes.

Accounts Payable

• Perform supplier reconciliations and ensure balances align with statements.
• Process supplier invoices and match payments accurately.
• Investigate and resolve discrepancies with suppliers.

Banking & Payments

• Perform monthly bank reconciliations and import bank statements into the system.
• Upload payments and ensure all supporting documentation is complete.
• Verify bank details and ensure compliance with internal payment controls.
• Ensure proof of payments is distributed to relevant stakeholders.

Petty Cash & Expense Control

• Manage petty cash, ensuring accurate reconciliation and record keeping.
• Maintain proper documentation for all expenses and cash transactions.

Operational & Administrative Support

• Order office and warehouse consumables where required.
• Support payment request processes and ensure alignment with cash flow planning.
• Assist with wage-related checks and operational finance tasks.

Filing & Record Keeping

• Maintain accurate and structured filing of invoices, remittances, credit notes, and financial documents.
• Ensure all records are audit-ready and properly stored on company systems.