Franchise Restaurant Administrator at Pedros Flame Grilled Chicken

Job Purpose

• The Franchise Restaurant Administrator is responsible for providing accurate and efficient financial and administrative support to the Franchise Partner and restaurant operations.
• The role ensures that debtors, creditors, payroll, banking, reconciliations and month-end reporting are completed accurately and timeously, while maintaining proper financial records and administrative controls.

Key Responsibilities

Finance & Administration

• Manage day-to-day debtors and creditors administration.
• Process supplier invoices, payments and maintain accurate creditor records.
• Monitor outstanding debtors and follow up on payments where required.
• Complete daily and monthly bank reconciliations.
• Capture and maintain accurate financial and administrative records.
• Assist with cash-up reconciliations and investigate discrepancies.
• Maintain organised filing and supporting documentation for all financial transactions.

Payroll

• Prepare and process payroll information accurately and within required deadlines.
• Maintain employee payroll records, including new starters and terminations.
• Capture overtime, leave, deductions and other payroll-related information.
• Ensure payroll information is supported by accurate attendance and employee records.
• Assist with payroll queries from employees and management.

Restaurant Systems & Reporting

• Work with MICROS and/or GAAP restaurant/POS systems.
• Extract and reconcile sales and transactional information from restaurant systems.
• Prepare weekly and monthly administrative and financial reports.
• Assist with month-end reporting and reconciliations.
• Identify discrepancies and escalate financial or administrative concerns to the Franchise Partner.
• Maintain accurate records to support financial reviews and audits.

General Administration

• Provide general administrative support to the Franchise Partner and restaurant management team.
• Maintain employee, supplier and operational records.
• Ensure documentation is accurate, complete and filed appropriately.
• Assist with supplier queries and account reconciliations.
• Maintain confidentiality when working with employee, payroll and financial information.

Minimum Requirements

• Matric / Grade 12 essential.
• Relevant Finance, Bookkeeping or Administration qualification advantageous.
• Previous administration experience is essential, preferably within the restaurant, hospitality, retail or QSR industry.
• Practical experience with debtors and creditors.
• Experience with payroll administration.
• Experience completing bank reconciliations.
• Experience assisting with month-end reporting.
• Previous exposure to MICROS and/or GAAP is highly advantageous.
• Strong computer literacy, particularly Microsoft Excel, Word, Outlook and financial/administrative systems.
• Good understanding of basic bookkeeping and financial administration.

Key Skills & Competencies

• Strong numerical and financial administration skills.
• High level of accuracy and attention to detail.
• Strong Excel and computer skills.
• Good organisational and time-management ability.
• Ability to work independently and meet strict deadlines.
• Ability to identify and investigate discrepancies.
• Strong record-keeping and administrative discipline.
• Trustworthy and able to handle confidential financial and employee information.
• Comfortable working within a fast-paced restaurant environment.

Closing Date 31 October 2026