General Manager: CEO’s Office at Roads Agency Limpopo SOC (RAL)

QUALIFICATION AND EXPERIENCE:

• Bachelor’s degree in Civil engineering or Bachelor of Laws/LLB A post-graduate related qualification will be an added advantage. Must be an admitted Advocate or Attorney 10 years’ minimum working experience. 5 years minimum experience in a similar role in an executive office management environment.
• Should be able to demonstrate an understanding of best practices in corporate governance. Broad knowledge of government policies, legislation and regulatory regime applicable to RAL. Understanding of the various support functions, activities and roles.

KEY RESPONSIBILITIES AND DUTIES:

• Office Management. Responsible for the smooth running of the office of the CEO, ensuring coordination across the organisation and managing the CEO’s communications and preparations for key meetings. Serve as the link between the CEO, the Executive Team, Internal Audit, Company Secretariat and the Regional Managers. Coordinate activities and the functioning of the Executive Team and management committee. Provide clear direction on strategic goals, translating and prioritising them into business and performance measures.
• Oversee coordination of all reporting to the CEO from performance, projects and departments, prepare pre-meeting briefings, productivity and wellness programmes. Undertake research on key matters and ensure actions are completed. Manage performance, productivity, development and well-being of employees reporting to the CEO’s office. Uphold sound leadership and people management practices. Conduct quality assurance inspections across teams to ensure that all work conducted is in accordance with the required standards and complies with defined processes and procedures.
• Ensure effective functioning of the office with emphasis on administrative documentation and management support. Work closely with the Executive Assistants to monitor and review the CEO’s time to focus on strategic priorities, ensuring they have ‘whitespace’ to think and reflect and are not spending too much time in tactical meetings. o Coordinate with others across the organisation to manage the CEO’s time well, ensuring there is always an agenda for meetings and that the meeting corresponds with the CEO’s quarterly and annual priorities, and delegating tasks to other Executive Team members where relevant.
• Ensure efficient and effective follow-through and quick turnaround times on queries and email correspondence. Support the CEO to manage confidential matters effectively and ensure all communications are handled sensitively. Organise regular catch ups with all regional managers, the Executive Team and to strategies and look forward to longer-term priorities, as well as keeping the CEO informed of actions taken to implement quarterly priorities. Maintain a register with adequate controls for all memorandums submitted to CEO for approval with follow through to ensure memos are distributed timeously to Executives and Company Secretariat. Co-ordinate responses and submissions for Parliamentary Questions.

Stakeholder Management: Management of the coordination between the CEO and key stakeholders such as:

• Chair of the Board
• Chairs of Board subcommittees The Board
• The Shareholder and HOD for Limpopo
• Department of Public Works, Roads and Infrastructure (LDPWRI) o Limpopo Provincial Legislature and oversight Committees such as SCOPA o Other Sector Departments at a Provincial and National spheres of government o National Treasury; and o Auditor General. o Strategic Partners (Mines) through PPP. In compliance with RAL protocol, build influential and sustainable relationships with relevant policymakers and stakeholders across various parts and all three levels of government (including regulatory bodies) and the private sector (including industry bodies/associations) as well as internally. Convene high-level business meetings and make presentations at events and conferences on RAL’s objectives and strategies under the direction of the CEO. Prepare briefings for calls, pulling together material from across the organisation. Review quality of all submissions for CEO signature.
• Organisational strategy and Business Plan: Contribute towards the development of the long-term strategy and business plan of the organisation. Actively translate the RAL strategy and plan and cascade the targets into operational plans for the Office of the CEO. Review and draft operational frameworks, policies and procedures to govern procedural compliance and develop and implement effective office management systems. Develop procedures, systems and mechanisms to ensure the effective delivery of services within the Office of the CEO. Ensure that mitigating factors are outlined and embarked on to effectively manage the identified risks. Review, identify and advise the CEO of operational inefficiencies and required improvements to ensure delivery of operational projects and alignment with the strategy. Continuously engage with the relevant Executives to ensure the alignment of projects.
• Corporate Governance and Risk Management: In collaboration with the Company Secretariat, Internal Audit and the Executive responsible for legal, risk and compliance division: o Uphold sound corporate governance principles in day-to-day operations. o Develop and/or align governance and compliance policies and procedures to identify and mitigate risks and ensure compliance with organisational policies and procedures. o Develop risk mitigation plans to mitigate reputational and other risks in the Office of the CEO.
• Financial and Budget Management: Support the preparation, control and monitoring of the Budget for the Office of the CEO so that expenditure is in line with RAL’s financial requirements. Implement cost savings interventions in the Office of the CEO.