Grants Manager at Desmond Tutu Health Foundation

• DTHF currently has a vacancy for a Grants Manager (GM). This individual is responsible for managing the full grants function of the organization and all related Grants income. Reporting directly to the Chief Financial Officer (CFO) and informing the CFO on tactical matters as they relate to donor relations, grant projections, budget management, Debtors and invoicing, promoting process improvement,
• The Desmond Tutu Health Foundation (DTHF) is a registered non-profit organization focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa. 
• We have fantastic job opportunities across our businesses for talented people wanting to realize their full potential. Could that be you? If so, we invite you to explore the possibility of joining us to play your part in Desmond Tutu Health Foundations’ exciting future.
• DTHF currently has a vacancy for a Grants Manager (GM). This individual is responsible for managing the full grants function of the organization and all related Grants income. Reporting directly to the Chief Financial Officer (CFO) and informing the CFO on tactical matters as they relate to donor relations, grant projections, budget management, Debtors and invoicing, promoting process improvement, and policy updates with changing regulations.

Job Requirements

• Degree in finance and/or related field of study
• Minimum of five years’ Grant management/ accounting experience including the preparation of Audit Committee Reports, management accounts and income and expenditure statements
• At least 5 years’ experience managing Senior Grants staff
• Experience in working on SAP Business 1 or similar financial software
• Knowledge of Office Suite and Excel
• Knowledge of grants policies and procedures (e.g. NIH and EU)
• Knowledge and implementation of SARS rules on VAT of income
• Computer literacy in Ms Office; Excel (Advanced)
• Attention to detail and good numeracy skills
• Excellent analytical and problem-solving abilities
• Excellent communication skills – verbal and written
• Integrity, a personal sense of accountability

Responsibilities:

Optimizing the grants system

• Ensuring all Standing Operating Procedures (SOP’s) and policies are in place
• Develop a dashboard in SAP for visibility of the grants function

Financial reporting and risk mitigation

• Oversee the Debtors function and ensure that invoicing takes place as per milestones and according to funder contracting
• Development of quarterly reports on grants pipeline and project sustainability status
• Oversee the issuance of valid, accurate and complete grant related information to funders and any other ad hoc stakeholders

Grants Finance Management:

• Oversee grants management process flow and SOP to ensure timely submission of reports and invoices by the grants team to funding agencies (within due dates)
• Develop and maintain expertise in the grants proposal legal framework and funder requirements
• Assign and support allocation of new grant awards, to ensure the financial requirements of the organization are met by the Grants Team
• Develop and maintain a database for active grants to ensure that all post-award reporting deadlines are adhered to and sustainability can be measured
• Work with the Grants Technical specialist to ensure funder specific compliance requirements are met with regards to proper allocation of revenue and expenditure to projects
• Maintain a high level of knowledge of grant contract terms and conditions to support problem solving and resolution of complex post-award issues (e.g. carry-over requests, resourcing of early termination costs, Project-to-Project cost allocations, etc.)
• Work closely with Finance Team to efficiently and effectively manage post award reporting
• Ensure all funder reports are presented to CFO monthly for final sign off by CFO
• Manage the organization revenue for sustainability through the invoicing and Budget vs Actual expenditure monitoring across all active awards for presentation to CFO

Staff Management:

• Line manage department
• Motivate staff
• Ensure staff have a development plan

Pre-awards:

• Day-to-day administration and management of all budgets in the pipeline
• Understand, interpret and advise on donor/funder budget requirements
• Coordinate with collaborating departments and external institutions in the preparation of grant proposals to ensure that all costings and justifications are completed in a timely manner to enable consolidation of the application
• Ensure all applications meet the Organization criteria with respect to overheads and cost recovery, and advising of full economic costing where appropriate
• Maintain communication with all relevant role players to address questions, concerns and ensure budget and due diligence tasks and deadlines are adhered to
• Ensure that budgets are submitted in line with funder requirements and within the required deadlines
• Review award letters against application submitted and raise any variances with the PI or CEO to confirm that the project can be accepted and the study can be carried out within the revised budgets
• Ensure contract tracking system is updated
• Day-to-Day management of Pre-Award Specialists
• Any other tasks and duties that may be appropriate to this position
• Any other tasks and duties that may be appropriate to this position