Grants Pre-Awards Specialist at Desmond Tutu Health Foundation

Requirements

• Degree or National Diploma qualification in finance
• 3-5 years’ experience in developing research grant budgets from zero in health research grants environment
• 3-5 years of experience in costing studies from protocols
• Experience working on SAP Business 1
• Microsoft office suite with advanced excel skills
• Experience in working with Study Leads and Principle investigators
• Familiar with research grant agreements
• Excellent communication and relationship building skills
• Ability to track multiple tasks and deliver budgets simultaneously

 Responsibilities:

Grant budget Development:

• Review synopsis of the protocol and compile a detailed budget (including justification) in line with funder’s requirements and restrictions that includes all costs
• Support internal application review to ensure all due diligence information has been submitted, including the uploading of the budgets and supporting documentation on the funder portals. Communicate with funder to ensure that timelines are met.
• Ensure all applications meet the Organisation criteria with respect to overheads and cost recovery, and advising of full economic costing where appropriate
• Review award letters against application submitted and raise any variances with the Principle Investigator (PI) or Chief Operations Officer (COO) to confirm acceptability
• Capture award costings in SAP to enable the project to be set up

Grants Pipeline management:

• Participate in Grants team meeting to discuss pipeline projects and their progress
• Load new proposals into SAP Grants module and indicate status of award and update as proposal process progresses
• Communicate responsibilities with respect to record-keeping, timesheet submission, milestone recording, reporting and project sign-off
• Develop Grants pipeline resource list and set up notifications for potential grant applications
• Source possible grant opportunities on request from PI’s within established grants resourcing networks
• Maintain the Grants Library information on TEAMS
• Ensure that other support templates for PI’s are kept up to date

Grants Contracting:

• Complete template to capture contracts received from funders/sponsors
• Route contracts to organization review individuals for checking and track progress
• Track signature timelines and liaise with funder to meet deadlines or request extensions
• Ensure that signed contract is forwarded to funder
• Capture signed contract in project documentation repository
• Develop a database of submitted grants (final packs) to ensure latest information is available to grants team for resubmissions/ revisions
• Develop and maintain an up-to-date database for standard grants supporting documentation (e.g. biosketches, facilities & resources, etc.)

Grants Close out:

• Ensure that all documents are retained as per funder’s audit /statutory requirements
• Ensure that all project costs have been claimed from before final project report is submitted
• Ensure that NIH RPPR and FFR process are managed effectively and submitted timeously by maintaining a schedule of due dates for these submissions
• Attend to any funder requests for information or clarity and respond within required timelines
• Maintain good relationships with sponsors, clinic partners and service providers