Group Finance - Accounts Payable Officer at Stonehage Fleming

OVERALL PURPOSE

• Reporting to the Accounts Payable Manager, the Accounts Payable Officer will provide financial and administrative support to all operating entities across the Stonehage Fleming Group. 

PRINCIPAL ELEMENTS AND ACCOUNTABILITIES

• Maintaining the purchase ledgers of the Group operating entities, including liaising with  department heads, chasing outstanding expense authorisation, posting invoices and staff  expense forms
• Maintaining the master vendor database
• Assist with compliance of Group expenditure policy and adherence to internal financial controls
• Document Management
• Answering supplier queries and chasing invoices which have not been received
• Reconciliation of vendor account
• Creating payment runs for the payment of supplier invoices and staff expenses
• Monthly reconciliation of purchase ledger to nominal ledger, highlighting any problems 
• Monthly expense accruals calculation and booking transactions
• Assisting in the preparation of monthly bank reconciliations, including preparing analyses of accounts, forecasting and producing monthly reports
• Assisting in producing annual accounts payable budgets and forecasts, with involvement in year-end accounts and with annual internal and external audit
• Assisting the Financial Accounting/GL team with daily and monthly transactions and ledger reconciliations as required
• Provide cover in the absence of Group Finance colleagues
• Assist and provide yearly audit Accounts Payable requests
• Ad hoc duties

QUALIFICATIONS AND EXPERIENCE

• Accounting qualification
• 2-3 years working experience
• Knowledge of VAT matters
• Previous experience in a similar role 
• Significant purchase ledger experience 
• Knowledge of Microsoft BC systems and working on Microsoft Excel

COMPETENCIES, SKILLS AND BEHAVIOURS

• Excellent attention to detail and accurate data entry 
• Numerate
• Strong organisational skills and attention to detail
• Advances Excel skills
• Good interpersonal skills with ability to build effective working relationships
• Team player who is willing to help others
• Ability to work under pressure and to meet tight deadlines
• Pro-active and solutions focused
• French, German and/or Hebrew language skills would be an advantage