Kitting Coordinator at Alstom

Purpose of the Job

• Responsible for execution of material handling and processing activities including kitting related documentation and safe storage, receiving and delivery of goods to the appropriate storage location/plant, as well as general housekeeping of all logistics operational areas. 

Network & Links

Manufacturing, EHS, Sourcing, Quality, IT and the Suppliers

Key responsibilities include the following:

• Perform a physical check of goods received or dispatched and verify the item numbers, description, quantity and referenced PO/WO number.
• Match the physical check of the goods to the TO PO/WO on SAP and accept/dispatch goods if all checks are correct.
• Over supply – The logistics coordinator must ensure only receive/Kit the quantity required and send back the over-supply. The delivery document must be signed-off with the drivers name, drivers ID, signature and vehicle registration number as confirmation that the over-supply was not received by Gibela.
• Under Supply – The logistics coordinator must only receive the physical quantity supplied and the delivery document must be signed-off with the drivers name, signature and ID as confirmation that a shortage of supply exists.
• Check for damages which are to be returned to the supplier and the process in receiving shortages is applicable.
• Report discrepancies on supplies and/or damaged goods to the Supervisor. (An NCR may be raised).
• Receive/dispatch the goods on SAP only if the documentation matches the physical goods checked which also matches the PO/WO.
• The SAP transaction must be completed before goods are physically moved in or out of the warehouse.
• If both the goods and delivery documents have been checked for compliance, the documents must bear a security stamp when the goods passed through the gate and signed-off by the logistics coordinator who receives/dispatches the goods.
• Ensure that all on-site deliveries are captured into block stock in SAP (103 transaction) prior to the vehicle entering the works;
• Ensure that all deliveries that were captured into block stock (103) on SAP are captured out of blocked stock (105) within 24 hours of physical receipt;
• Ensure that all deliveries that were captured into Quality Hold on SAP are captured out of quality hold within 48 hours of physical receipt.
• Ensure that the Quality Assuror clears all quality receipts within 48hours;
• Ensure that no services are received on a goods order;
• Record and report all ‘warehouse-bypass’ instances to the Warehouse Supervisor.
• Ensure that all receipts are done against the correct orders and that errors are corrected in a timeous manner.
• Ensure that all proof of delivery documentation are retained, appropriately secured and filed and scanned for future reference.
• Responsible to ensure that the correct handover controls are always adhered to for warehouse and plant deliveries.

Storage, Transportation and Housekeeping

• Ensure that high standards of housekeeping are maintained within all storage and surrounding areas by addressing Safety Incidents of non-compliance, hazards identified, gross negligence and damage to property.
• Ensure compliance with safe storage and stacking procedures as well as legal and statutory regulations while stored, loading, off-loading or in transit areas
• Setup and optimize layout and space management of all receiving areas;
• Ensure that items are transported in a safe manner to relevant storage locations/plants and that material safety data sheets (MSDS) are available when transporting hazardous materials;
• Take responsibility for the security of the building, stock, warehouse equipment and people;
• Ensure that all physical controls, such as that, gates are kept closed, access to storage areas are controlled etc, are adhered to.
• Take accountability for physical controls and security at perimeter receiving areas;
• Ensuring that floors are swept; shelves and cages are clean, neat and well maintained; and that documentation is orderly stacked and filed.

Stock Taking

• Provide input to stock take planning and schedules and help drive the execution of the plan to ensure accurate stock levels are maintained in SAP;
• Assist with periodic and annual stock takes as well as with the investigation, correction and motivation of stock variances.

Warehouse Equipment Maintenance

• Adhere to relevant vehicle and materials handling policies and procedures;
• Ensure that all warehouse equipment, storage structures and general facilities are well maintained.

Safety, Health and Environment

• Ensure that safety awareness is cultivated within the warehouse environment and ensure compliance with all relevant EHS policies, procedure and systems;
• Ensure that all team members are adequately trained with regard to the relevant EHS policies, procedure and systems and comply with them;
• Implement product and employee safety by ensuring that dangerous chemicals, flammable goods, expired stock, etc are segregated to prevent accidents.
• Ensure that all suppliers performing on-site deliveries comply with EHS policies, procedure and
  systems and take appropriate action if they do not comply.
• Conduct EHS risk assessments, develop and implement mitigation plans and monitor progress.

Policy, Processes, Systems and Reporting

• Adhere to relevant warehouse and inventory management policies, processes, procedures and reporting requirements;
• Provide improvement input to warehouse management policies, strategy, processes and procedures;
• Comply with relevant quality standards and procedures.
• Support all follow-up, investigation and close-off of NCRs

Relationships

• Develop and maintain relationships within the Supply Chain function as well as with user departments and suppliers;
• Deliver on service delivery metrics and targets and monitor the quality of service being delivered;
• Ensure that queries are attended to and resolved in an efficient manner.

Requirements:                                                                                                                                       

• Grade 12;
• Code 8 drivers and forklift licenses.
• Certificate in materials management, logistics or warehouse management is advantageous
• Minimum of 2 years Warehouse experience
• Relevant ERP system experience, preferably SAP Materials Management.