Lead Specialist , Events planning at Stryker

Key Activities & Responsibilities

• Liaises with event owners on a regular basis to discuss events already working on and upcoming events to start planning
• Ensures all HCP’s are invited using the correct compliance process (as dictated in country)
• Ensures all HCP information is stored effectively with GDPR and Compliance policies in mind
• Supports and mentors team members with complex event needs
• Works with key stake holders and report progress of event calendar
• Regular review of processes to ensure updates to any regulations, compliance policies are updated.
• Adheres to all current Event processes
• Monitors and reports on delegate registrations
• Monitors and reports on a regular basis budget, working closely with finance
• Supplier account management
• Ensures timely payments of 3rd party suppliers
• Works with Prof Affairs for all KOL interactions and High Risk Payments
• Works with local marketing/commercial to ensure timely booking of flights/hotels etc
• Ensures Country Specific Requirements are met
• Adheres to the Franchise and Compliance Events strategy. To be involved with a detailed review of all processes, procedures, methods and tools to determine adequacy to meet the current requirements for the events planning service.
• Ensures all KPI’s are monitored effectively and achieved.
• Assists in maintaining a culture of continuous improvement of service provided to our customers.
• Builds and maintains relationships with other Functions while driving leverage opportunities across the areas.
• Ensures all Compliance, SOX, FCPA and Quality policies are implemented and applied in any undertaking of events planning.
• Deals directly with sales force / product managers in relation to Event Reviews on a regular basis.
• Liaises with all the major functions of the business with a given guideline such as Business units, Compliance, Finance and more to achieve key activities on a local, European and / or cross-divisional level.
• Works with all virtual event platforms required by the business
• All GRT work to be completed for both TPEC’s and Educational Grant requests as per current process

Education

Essential:

• College equivalent qualifications

Desired:

• Bachelor’s Degree

Experience

Essential:

• 2+ year’s previous event management experience or project planning
• Fluent and skilled in local language as well as English
• Ability to work out of standard working hours to meet the event requirements
• Confidence with virtual event platforms and their features

Desirable

• Work experience in a Medical Device company
• Knowledge of MedTech Europe Compliance Good excel working knowledge
• Good Excel working knowledge
• Cvent event management system
• Good problem-solving skills
• Flexibility to be able to support business needs for events

Competencies & Behaviors

• Decision Making/Judgement – Selects effective approaches to solving issues, based on available information and business objectives
• Strategic activity – Understands and considers customers, regulatory and legislative issues when making decisions
• Planning/Organisation – Understands what is needed to accomplish project objectives and establish appropriate goals and priority. Demonstrate clear evidence of objective measurement of their achievements.
• Relationship Builder/Team player – Builds and maintains relationships with key internal stakeholders and with key clients/customer groups that support and improve effectiveness
• Innovation & Creativity – Develops and champions new ideas.
• Excellent communication skills
• Proactivity – A self-starter who can define priorities and manage the complexities of multiple projects. Has a pro-active and independent personality, ability to manage their own workload and prioritize appropriately
• Strong internal drive and motivation to make a difference and add value to an organization
• Working knowledge of GDPR regulations