Leasing & Office Administrator - Fourways Crossing at Growthpoint Properties

Leasing management

On standby to take accountability for the leasing, administration and reporting responsibilities of the center if/when the center/property/portfolio manager is not available. 

• FICA uploading on MDA
• Lease uploading on MDA
• Lease audits 
• Conduct analysis of turnover - IPD submission and queries

Leasing administration

• All property admin and leasing admin 
• Drafting of offers & Leases
• Check loading of leases & credit checks
• Tenant correspondence kept on file

Turnover analysis

• Conduct analysis of turnover - IPD submission and queries

Receptionist duties

• Be professional at all times helpful, polite, friendly and patient with all clients
• Ensure reception is neat and tidy at all times
• Manage the Office Switchboard
• All are correctly recorded and directed messages are accurately recorded and given timeously to the relevant staff member
• Give alternative contact numbers when necessary
• Action tasks and requests proactively
• Maintain an accurate contact list of all phone numbers for tenants and service providers
• Accurate sorting and distribution of post Courier packages are sent and received correctly

Office Management

• Maintain stationery and stock supplies within the office 
• Place stationery orders and ensure stock levels are at required levels
• Purchase office supplies (i.e. kitchen stock) to ensure availability at all times
• Order catering when required
• Maintain an accurate attendance register for all staff

Administration

• Assist with typing and other relevant administration duties
• All filing done correctly
• Accurate typing of memos
• Assist with adhoc admin
• Effectively set up and coordinate weekly team meetings
• Filing completed accurately
• General admin assistance to GM
• Preparation of monthly reporting  - management pack

Requirements

Duties & Responsibilities

• Minimum 3 years Leasing experience
• Matric prerequisite