Logistics Controller at Cipla

Job Purpose

Manage and monitor import logistics, which includes customs clearance, economic freight/transport, registrations and payments to ensure timely delivery of goods and compliance with regulatory, customs, foreign trade and other government laws & regulations. Manage and coordinate all local/International 3rd party and Cipla Own Manufacturing (Cipla India and QCIL) upliftment’s and shipments.  Manage and monitor registration and documentation of import assignments and container & freight documentation and supplier payments to ensure accuracy in paperwork as per regulatory compliance standards and timely delivery of goods. Ensure monthly KPI reporting is tracked, completed on the team scorecard.

Key Accountabilities

Accountability Cluster

Major Activities / Tasks

• Manage and monitor all activities related to shipment/transportation of goods to ensure timely delivery and complete compliance to set standards.
  • Manage shipments and ensure the accurate quantity of goods on invoice vs transport documentation.
  • Monitor and manage the movement of inventory from both local and international suppliers.
  • Work closely with the India Logistics Team, Planning Team, Finance Team, BD Team, PMO Team and CDG Warehouse Team.
  • Monitor and share shipping documents to relevant parties within the supply chain, keeping parties informed of the estimated time of arrival.
  • Monitor shipping details and pending shipments and update files accordingly.
  • Follow up to see if vessels have been discharged.
  • Monitor the status of incoming international supplies and prepare and submit supporting documentation for clearance.
  • Liaise with suppliers on discrepancies.
  • Assist in the resolution of SARS queries by submitting supporting documentation on EDI and liaison regularly with direct manager, Cipla distribution centre and Cipla India for coordination and representation.
• Supervise and obtain necessary documents and clearances to ensure the availability of Licences for timely movement of consignment.
  • Request permission documents/permits for the import of special medication as needed.
  • Submit full shipment documentation to Finance for payment of supplier as needed.
  • Support all Section 21 Shipments
  • Support all Bonded Warehouse Shipments
• Management of all international Sea and Air shipments
  • Liaise between Logistics Service Provider and suppliers.
  • Arrange for the upliftment of shipments (EXW) (or any other related Inco Terms where needed)
  • Follow up on Shipping documents.
  • Follow up of ETA’s
  • Advise responsible parties of ETA’s
  • Complete and update all activities and data capturing on SharePoint ETA Tracker.

Educational qualifications:

• Graduate with Relevant BCom Degree in Logistics/Supply Chain Management

Relevant experience:

• Minimum 5+ years of experience in a similar role will be preferable.
• Coordination skills, data management skills, communication skills.
• Knowledge and experience of Imports Logistics, Export Logistics and regulations associated thereto.