Logistics Coordinator: Receiving & Dispatch at Quest Staffing Solutions

About the job

• We're seeking an experienced Logistics Coordinator: Receiving & Dispatch - 6 Month Contract - Gauteng(Sandton) onsite. Will be responsible for managing the flow of goods in and out of a warehouse or facility. This role ensures that products are received, stored, and dispatched efficiently and accurately to meet operational deadlines and customer expectations. 

Duties & Responsibilities

Key Responsibilities:
Receiving:

• Oversee the unloading of incoming goods.
• Verify and inspect shipments against purchase orders and delivery documents.
• Ensure proper documentation and system updates.
• Coordinate with vendors and suppliers for discrepancies or delays.
• Acknowledgment of receipt of queries
• Capturing of units/accessories in the GRN book
• Posting FA Transfers on NAV 
• Changing status on NAV (Swops & Returns for physical stock) 
• Daily Incoming & dispatch Reports captured, send, and filed 
• Distribute signed paperwork to the relevant department
• General Queries (Proof of Delivery note from internal & external clients)
• Preparation of Purchase Order & Packing and preparation of goods for dispatch.
• Checking units are allocated in the right bin
• Changing current stats of the unit 
• Preparation of delivery note & Waybill
• Changing status on NAV from pick n prep to schedule 
• Daily dispatching report captured, send, and filled
• Follow up on delivery send to client (signed copies)

Dispatching:

• Preparation of delivery note & Waybill
• Daily incoming and distribution report - capture, send and file
• Follow up on deliveries and delivery notes
• Schedule and prepare outgoing shipments.
• Create packing lists, shipping labels, and other necessary documentation.
• Coordinate with transport providers to ensure timely delivery.
• Monitor and track deliveries and resolve issues as needed.

Inventory Management:

• Maintain accurate stock levels.
• Perform regular stock checks and reconcile discrepancies.
• Update warehouse management systems.

Team Coordination:

• Work closely with warehouse staff, drivers, and other departments.
• Provide direction and support to ensure smooth operations.

Compliance & Safety:

• Ensure compliance with company policies, legal regulations, and safety standards.
• Maintain a clean and organized dispatch/receiving area

Desired Experience & Qualification

• Matric 
• Logistics related Degree.
• Distribution Administrator Experience 
• Customer Service Experience
• Strong IT skills (NAV, ERP System, CRM)
• MS Windows, MS-Office (Excel, Word, Power-Point, Outlook)