M & Amp;E Officer (Ehlanzeni) at Right to Care

Description

Support the functioning of an effective M&E system for the Provincial HAST Directorate

• Design or review and disseminate data management tools for use by the DOH Supporting partners, namely templates, SOPs, memo’s, data flow charts, submission schedules, quality checklist, data verification manuals/procedures, assessment tools, staff progress reports, stats overview, site visit tool, etc.
• Perform NGO/CBO impact analytics
• Evaluate the impact of DOH Partners’ contribution in addressing HIV and TB in the province.
• Align partners’ performance indicators with DOH indicators.
• Assist the HAST Directorate with compilation of relevant partner reports
• Assist the Provincial M&E unit with providing input towards improvements in the patient data management systems utilized by the HAST program including but not limited to THIS, webDHIS, HPRS.
• Conduct gap analyses on the Partners support interventions in the province and guide/advice relevant areas of support required.
• Assist the Provincial HAST Directorate with development and roll out of an integrated program monitoring tool that will foster closer collaboration/integration between the different HAST programs and partners.
• Assist with compilation of Provincial partner level data and reports as may be requested, from time to time, by DONOR Agencies or Funders.

Engaging with stakeholders and ensuring continuous professional development.

• Stay informed of the different relevant reporting requirements and best M&E practices.
• Stay informed of DoH M&E systems, including but not limited to THIS implementation (version upgrades, user training, installation procedures, data cleaning procedures, reporting functionalities, and flow of dispatches & CSV files); DHIS (data cleaning procedures, reporting, import/export, maintenance and other functionalities), and DoH reporting requirements, procedures, and data elements/indicator definitions with regards to HAST/PHC related services (DHMIS policy and SOPs, NIDS).
• Actively contribute to partner meetings, workshops, Technical Working Groups, Task Teams, or similar forums, as relevant by MDoH, NDoH, other stakeholders, or other partners.
• Take responsibility for own professional growth and development, by identifying and attending additional trainings/studies, as relevant to the career.

Reporting data to stakeholders.

• Assist in the compilation and conduct data quality check of the Provincial HAST Quarterly Partner Reports within deadlines.
• Ensure that copies of quarterly funder reports and relevant source documents are disseminated to relevant HAST Directorate managers.
• Respond to reasonable and relevant requests for data by funders, DoH, peer organisations, and other stakeholders, within reasonable deadlines.
• Ensure the maintenance of a central repository of data and reports (including monthly and quarterly reports from Districts, Sub-Districts DHIS, ETR.net, THIS and other relevant sources) for the purpose of accountability / audit trail, sorted in logical and well-named files and folders in secured share-drives or systems.

Contribute towards close collaboration between Partners as Provincial Lead Support Partner and the DoH.

• Ensure close collaboration between Partners and Provincial management and M&E teams.
• Advise Partners leadership and management on DoH and Donor progress reporting requirements and systems.
• Participate in overall strategic, operational and programmatic planning by DOH management.
• Enhance the understanding of Provincial HAST Program data by Partners and Specialist teams, thereby enhancing data usage for identifying gaps in clinical service delivery, decision-making, programme improvements, and target-setting.

Display a healthy work ethic, attitude and behaviour in the work environment.

• Adhere to appropriate time & attendance standards and procedures and other HR policies.
• Plan and manage own time effectively.
• Take personal responsibility for own actions and decisions and for standard of work produced.
• Maintain good communication skills.
• Maintain healthy interpersonal relationships and social skills.
• Implement Department’s core values ‘Innovation, Responsiveness, Quality’ at all times.

Requirements

Required minimum education and experience

• Tertiary qualification health, public health, social sciences, behavioural sciences, or related field.
• Background in research and/or other data management field.
• Formal training in M&E
• Post-matric certificate in computer literacy including Excel, OR equivalent experience
• Strong knowledge of HIV/AIDS.
• Proficiency in English.
• 5 year experience in managing HIV/AIDS-related data, including data verification / quality assurance
• 5 years’ experience in managing staff
• 2 years’ experience in training / facilitation

Desirable education and experience

• Master’s Degree in health, public health, social sciences, behavioural sciences, or related field. 
• Extensive background in research and/or other data management field.
• Extensive formal training in M&E
• Post-matric diploma in computer literacy including Excel and database software, OR equivalent experience.
• 5 years’ experience in M&E of large HIV/AIDS programme5 years’ experience in managing a data/M&E department
• 3 years’ experience in training / facilitation