Manager- Infrastructure Procurement at Vaal University of Technology

The key performance areas include, but are not limited to, the following:

Overall Divisional Management (Infrastructure and Capex: I&C)

• Manage all phases of the procurement lifecycle for infrastructure and capital expenditure transactions across the institution
• Report to the SCM Director on all infrastructure and capex procurement activities
• Establish and maintain internal controls, systems, and procedures for I&C procurement strategies
• Ensure effective records and archive management in compliance with applicable records management legislation
• Perform any other duties reasonably expected of a divisional manager

Infrastructure Procurement Planning

• Develop and implement procurement plans aligned to the institutional budget cycle for infrastructure and capex projects
• Formulate and execute infrastructure procurement strategies aligned with the
• University's infrastructure master plan and capital programme
• Manage and monitor annual and multi-year infrastructure procurement plans to ensure timely delivery of approved projects
• Support project teams in defining procurement requirements, scopes of work, and appropriate procurement methodologies
• Provide guidance on grant funding compliance for infrastructure-related projects
• Manage risks associated with grant funding retention in relation to infrastructure and capex procurement

Bid and Tender Management

• Manage the tender process for all infrastructure and capex procurement
• Coordinate the full tender lifecycle for infrastructure projects
• Ensure bid documentation is technically sound, complete, and aligned with project objectives
• Ensure tenders are finalised within agreed timeframes, maintaining quality standards and minimising re-advertisements

Compliance and Governance

• Ensure compliance with all applicable legislation, including SCM policies, Treasury Regulations, Preferential Procurement Policy Framework Act (PPPFA), Construction Industry Development Board (CIDB) requirements, and relevant Post-School Education and Training (PSET) frameworks
• Conduct risk assessments on all infrastructure-related procurement activities and maintain a comprehensive divisional risk register
• Monitor and report on risk management within the division

Contract and Supplier Management

• Oversee the appointment and performance management of contractors and consultants
• Manage contract variations, extensions, and compliance obligations
• Identify and assess contractual risks, and implement internal controls to mitigate these risks and ensure sound contract management practices

Stakeholder Coordination

• Collaborate with internal stakeholders, including Infrastructure, Facilities, Finance, Legal, and other end-users
• Identify and proactively manage stakeholder concerns, ensuring appropriate systems and processes are in place to address issues before they impact institutional relationships

Reporting and Advisory Support

• Prepare and present procurement progress reports
• Provide strategic advisory support to the SCM Director, Chief Financial Officer (CFO), and executive management

Qualifications and Experience:

• NQF Level 7 Bachelor's degree in Supply Chain Management, Finance, or Accounting with relevant construction procurement experience,

or

• Degree in Quantity Surveying, Construction Management, Engineering, or a related field with Supply Chain Management experience
• Minimum of 6 years' experience in SCM, including 3-5 years in infrastructure procurement
• At least 2 years' experience in team management will be advantageous
• Proven experience in public sector procurement environments