Manager - Procurement (Operations) at National Health Laboratory Services

Key Job Responsibility 

• To ensure compliance with approved budget and support NHLS business / operational / strategic plans by reviewing, assessing and identifying the risks associated with procurement and identify opportunities to mitigate, minimize and eliminate risk To implement and ensure execution of policies, procedures, business plans and SOPs and monitor compliance with the legislative framework to ensure best practices, compliance and governance with PFMA, PPPFA, BBBEE, National Treasury Regulations, instructions, practice notes and other relevant regulations, e.g. to ensure improvement of preferential procurement in achieving best possible BBBEE level To supply suitable reports [e.g. Budget allocated vs Planned vs Actual spend, etc.] to ensure factual and accurate data for proper management decisions To ensure and monitor the BBBEE compliance on all prospective and preferred suppliers, coordinate and monitor compliance to BBBEE development programs by administering incentive programs that will ensure greater participation of historically marginalised suppliers
• To participate in the development of preferential procurement strategies in line with the NHLS’ strategic plan To prepare and process requisitions and purchase orders for suppliers and equipment by overseeing the purchase order approval process, reviewing purchase orders for conformance to NHLS policy and approving valid purchase orders based on valid and approved requisition in line with delegation of authority to ensure financial accountability To manage supplier relations, negotiate with vendors for the lowest costs and incentives and analyses market price and product mix checks for competitiveness as well as approving price increases and new items on Oracle To manage the expediting process to ensure efficient support to operation and good accounting procedures and practices, including inventory and asset management To draft and control the Acquisition Management budget and assist the Procurement Manager with the development of departmental budget to ensure that the department has adequate resources
• To ensure all new suppliers added to the supplier database are compliant with statutory requirements (treasury regulation) as well as ensuring that all new items added to the inventory item list are approved and validated by Quality Assurance (QA) and support strategic objectives of the organisation To ensure effective management of end-to-end RFQ business processes to ensure quality and statutory compliance To ensure goods and services are acquired / procured at the most competitive price, delivered on time by suppliers and the relevant procurement actions were executed (including corrections of non-conformances/overdue purchase orders) as well as ensuring monthly KPI reporting To interact and assist with internal and external audits to ensure compliance with auditing requirements
• To manage the CAPEX spend of NHLS on behalf of NHLS end users to ensure optimal use of resources in line with the overall priorities of the organisation To manage the Acquisition Management team to ensure that they have the skills required by the organisation and is equipped to deliver on their performance objectives To ensure regular review of system access log to ensure no unauthorised access at any point To comply with the relevant reports and month-end business processes [e.g. closing of old financial period for purchasing and opening the new period] 

Minimum requirements & key competency 

• Degree in Supply Chain Management /Business Management/Business Administration/Commerce (NQF level 7)
• Post Graduate Diploma/ Honours (NQF level 8) in Supply Chain Management (desirable) 8 years procurement experience of which 5 years is in a supervisory/management role Public sector procurement experience
• Knowledge of Oracle ERP Knowledge of Treasury Regulations i.e. PFMA, PPPFA, BBBEE Knowledge of writing policy and procedures Negotiation skills Written and verbal communication skills Interpersonal skills People management skills Time management skills Computer literacy (MS Office) Attention to detail.