Monitoring & Evaluation Manager at The Aurum Institute

Work Description

• To ensure the management and implementation of strong Monitoring & Evaluation systems and procedures that allows tracking of program performance, flagging of gaps through regular monitoring of program implementation processes and outcomes.

Technical Work Responsibilities

Monitoring & Evaluation Manager is expected to work with the Aurum Project Team and other key consultants to implement the Fleming Fund Ghana Transition Grant through the following deliverables:

• Work with project team to develop project Monitoring & Evaluation plan and oversee its effective and efficient implementation; track project monitoring activities to ensure they are being implemented according to schedule; provide timely reports and data summaries.
• Work with program implementation teams to design and utilize effective project monitoring tools.
• Train program implementation teams on the use of data collection tools and protocols.
• Support with surveillance management system for tracking AMR data 
• Develop monitoring schedule with Technical Advisor-Microbiologist and reports submitted per each monitoring activity.
• Develop and submit project reports (Quarterly/Routine/Ad hoc) according to funder reporting schedule.
• Listed items are not exhaustive and can be changed as deemed necessary.

Work Output:

Management of M&E Systems and Procedures

Responsible for:

• Participating in the design of the M&E Strategy, planning  and  implementation.
• Participating in program implementation planning and review meetings together with relevant role players
• Identify and assist with the development of M&E components for Aurum new projects/interventions (e.g. development of logic model/framework for new intervention projects
• Assisting with the monitoring of key Aurum projects’ implementation fidelity (e.g. intervention coverage, quality and quantity as well as resource allocation
• Identification of opportunities for M&E future funding & participate in the development of grant concept notes/proposals
• Customizing core competency best practices in M&E
• Accountable for implementing relevant approved M&E systems and SOP’s
• Responsible for best practice learning writ-up and presentation where relevant in M&E.
• Overseeing and assisting with the analysis of program data and work with senior management in the preparation of key reports for key Funders.

Data Verification Management

Responsible to ensure:

• That all the relevant data for reporting preparations are delivered on time at M&E Department
• Oversee and assists with the retrieving, filtering, analysis and reporting of the data.
• Identification of gaps and Flagging of gaps
• Submission of accurate feedback reports that presents identified and flagged gaps, trends, challenges, and achievements.
• Follow up on reports submitted to ensure effective and timeous response to address identified challenges and gaps.
• Coordinate the key reporting preparation and ensure quality timely reports:
• PEPFAR quarterly report
• PEPFAR annual report
• Other reports as requested by Stakeholders.
• Serve as key focal point for processing key queries around data and general M&E issues.
• Accountable for best practice/audit correction implementation planning activities in general in M&E Department

Human Capital Management

• Oversees, coordinate and manages the M&E Department indirectly through planning, scheduling, evaluating and feedback.
• Comply with all safety policies, practices, and procedures according to prescribed procedures and legislation.
• Accountable for Training activities in M& E
• Report all unsafe activities to Senior Management/Human Resources
• Adhere and maintain Decision making authority as allocated to the position.
• Management of management M&E team to ensure deadlines are met, funder invoices are accurate and overseeing overall output from the team.
• Participate in proactive team efforts to achieve departmental and company goals.
• Provide leadership to others through example and sharing of knowledge/skill.

Liaise with External and Internal Customers

• Coordinate, collaborate and liaise with all Internal and external Customers towards the achievement of organizational goals.
• Liaise with Data Managers and Operations Managers daily to ensure the timeous delivery of data for reporting preparation.
• Attend M&E Stakeholder meetings to ensure continuous development and learning.

Requirements

Qualification

• Applicable Master's degree

Work Experience:

• 4 to 10 years related experience and/or training or equivalent combination of education and experience.
• At least 2 years’ experience in working with donor funded projects would be desirable.
• Experience and knowledge of monitoring and evaluation tools
• Experience and knowledge of project management processes

Other Skills

• Excellent technical writing abilities.
• Fluent in Microsoft suite including higher level data visualization skills.
• Detail oriented, with good time management skills.
• Ability to work effectively and harmoniously with people representing a wide range of personal and organizational cultures.