National Fleet & Governance Administrator at SBV Services (Pty) Ltd.

Description

Vehicle Tracking administration

• Reconcile vehicle Fleet list with finance asset register
• Maintain accurate cost centre records,  report on deviations and compile and send out accurate data for driver and vehicle allocations to relevant stakeholders .
• Provide vehicle tracking reports to the vehicle accident investigators to assist with investigations

General Fleet Administration 

• Follow the correct processes & procedures, in line with the relevant policies.
• Collaborate with Regional Fleet Coordinators and analyse and compile daily/weekly/monthly reports and presentations for management.
• Verify accurate and completed documentation of vehicle transfers from different branches on the appliable portal and share with the relevant stakeholders
• Acquire all traffic fines on time from service providers and process the fine for redirection or completion of AODs. Notify relevant stakeholders as required.
• Maintain and monitor service schedule adherence by liaising with the regional Fleet team to acquire relevant documentation for completion of services as part of preventative maintenance protocols. Escalate non-adherence to National Fleet Manager.
• Capture monthly invoices on the finance system and follow up on all outstanding payments. Escalate inconsistencies to National Fleet Manager.
• Correlate all CAPEX documentation received  and submit  for relevant management approval
• Responsible to maintain the accuracy of analytical Fleet related data

Responsible for the vehicle accident claims administration and coordination

• Verify, receive, record and reconcile all accident claims. Follow up with centres regarding any documentation required and compile National accident statistics.
• Regularly follow up with centre representatives to confirm that all claims are received within 24 hours of the accident/incident
• Submit a monthly variations report to management on claims not reported / late notifications received from centres
• Investigate open accident claims and request confirmation on progress, informing relevant stakeholders where necessary
• Obtain the agreement of loss and send it to management for authorization
• Submit progress reports on all motor claims to management on a weekly basis
• Record and maintain all vehicle claim files electronically.

Administer Vehicle disposals

• Follow up and verify that all written-off vehicles are disposed of as soon as agreement of loss is authorised and that maximum recovery of the written-off vehicle is obtained from the insurers
• Prepare the documentation in line with the disposal policy and get approval for disposal from management
• Verify that the replacement of disposed vehicles has been authorised and that the order for the vehicle replacement is concluded within agreed timeframes
• Keep a record of all disposable assets as well as assets that are already disposed

 Live the organisation culture within one’s centre

• Live the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.

Lead as an Ambassador and executor of Change

• Act as a change Champion in periods of change to ensure the continuity of operations

Requirements

Minimum Requirements: Work Experience 

• 3 years’ Fleet administrative experience in the logistics environment.
• Insurance claims knowledge:

Advantageous 

• Proven track record accomplishment of successfully managing more than one functional area at a national level: Advantageous 

Minimum Requirements: Education 

• Grade 12  
• National Diploma/Bcomin Logistics or Supply Chain Management