Officer, Receiving at Exxaro Resources

 PURPOSE:

1. To be responsible for operational management and support provision to receiving warehouse section.
2. To take responsibility for receiving of ordered goods at the business premises.
3. To take responsibility as the Business Unit driver for safe collection and delivery of goods or people, whilst adhering to all road regulations/rules. To manually capture data regarding Goods Received Vouchers and service entries onto SAP accurately and timeously.

Minimum Requirements    

QUALIFICATIONS:

   Grade 12/Standard 10 (Essential/Minimum)

EXPERIENCE: 

 2-3 years Experience in warehouse, operational environment and SAP MM Module  (Essential/Minimum)    Operational

REQUIREMENTS: 

1.    Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
2.    Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
3.    Pub Driv Lic:Code B (Essential/Minimum)
4.    Forklift (Essential/Minimum)
5.    Competence: SAP Position Specific Module (Essential/Minimum)

Duties & Responsibilities    

1. Administration and Document Control
   1.  Ensure queries and complaints resolved and progress reported
   2. Assist with item issuing, delivery, binning and dispatching
   3. Capture and process receiving documents data manually into SAP
   4. Ensure processed data is available to authorised staff
   5. File processing documents and maintain confidentiality
   6. Note incorrect deliveries accordingly on supplier’s delivery documentation
2. Business Performance and Operations  
   1.  Conduct accurate and timeous receiving of materials, signing delivery documentation correctly on behalf of the organisation, materials management, reporting and capturing
   2. Participate and provide support in the audit process and improvement of the warehouse function
   3. Report incorrect and damaged items immediately to coordinator, warehouse and receiving/buyer
   4. Execute standardised processes and investigate improvement of warehouse processes.
3. Compliance, Governance and Assurance  
   1. Provide guidance to direct reports and customers to ensure compliance
   2. Create awareness, address unsafe or non-conforming practices
   3. Utilisation of the SAP module to ensure data integrity
   4. Governance: Ensure function adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline
4. Functional Excellence  
   1.  Adhere to functional policies, standards, guidelines, procedures, end- to-end processes, tools, templates etc.
   2. Assist in standardising, simplifying and speeding-up of functional processes and eliminating duplication/bureaucracy
   3. Apply functional best practices and promote sharing of best practices/knowledge
   4. Assist in the execution of functional excellence initiatives
5. Operational Support
   1. Execute of material management reporting
   2. Oversee truck loading/offloading by external parties and ensure compliance with Company policies and procedures
   3. Record received items, compare with original order and ensure availability for binning
   4. Ensure specified items are sealed to prevent dust/corrosion
   5. Ensure stacked items are bound during handling from trucks and during warehousing in accordance with policies and procedures to prevent damage or injury
6. People Management
   1. Performance management: Adhere to performance management procedures
   2. Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity
7. Receiving Process  
   1.  Support the implementation of Information Management (IM) technology and infrastructure that supports Supply Chain Management (SCM) receiving processes
   2. Provide support in audit process and improvement of site receiving function
8. Safe and Healthy Work Environment
   1. Maintain and ensure a healthy environment and safe operations practices. Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
   2. Encourage a culture that focuses on safety in all operations
   3. Ensure good housekeeping in area of responsibility
9. Systems Infrastructure and Enablement  
   1.  Participate in and support the implementation of IM technology and infrastructure that supports SCM processes in receiving unit
   2. Utilise relevant Enterprise Resource Planning (ERP) module in a manner that ensures data integrity
   3. Provide support in audit process

Behavioural Alignment    

1. Demonstrates the following:
2. Creativity, collaboration, sociable and awareness to the ecosystem
3. Stewardship, accountability, ability to develop trust, safety conscious and ethical
4. Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
5. Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
6. Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

The appointment will be made in accordance with Exxaro’s Employment Equity policy.
If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.