Operations - Relief at Astron Energy (Pty) Ltd.

Job Description:

• Provides cover for terminal staff in operational and administrative positions requiring knowledge of all terminal operations and systems. This includes operating procedures, maintenance processes, stock control standards and HES policies and processes, Lead Operators, Operators and Operations Administrators (Compliance, Accountants and Invoicers).
• Provide relief for terminal operational and administrative positions as follows: Lead Operators and Operations Administrators (Compliance, Accountants and Invoicers).

The key functions of each position are:

• Lead Operators - Responsible for execution of day to day operational activities at proprietary Terminal including Product receipts / Pipeline operations relating to scheduling, Transfers, Loading rack operations, Tank operations, Quality control, Routine maintenance, OE/HES, Stock control and reconciliation with regards tank operations to the Stock Control Standards.
• Compliance - Actively drives Compliance and Controls at Terminals to ensure adherence to Stock Control Standards. Address gaps and trends from Stock Control Administrative and Audit reviews.
• Accountants – Overall responsibility to drive compliance at terminal level to the Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures. Performs all inventory reconciliations (daily and monthly)
• Invoicers - Executes shipment & invoicing processes for products delivered from terminals to customers, third party or proprietary facilities (Fuelfacs/SAP). Create filling advise note (FAN) on Fuelfacs for all bulk loadings (Own, BM, COC, etc.)
• Lead the Logistics organization in the safe, reliable and efficient terminal operations and secondary transportation at the Terminals consistent zero accidents, zero incidents and ROCE.
• Full accountability for the safe, reliable and efficient storage and distribution of products including delivering financial performance metrics; joint accountability for achievement of target performance for ROCE and OEAT (NOI). Accountable for Service Delivery Reliability to Customers.
• Accountable for the co-ordination of the terminal and transportation operations
• Provides administrative and analytical support to Terminal Leadership as required in order to support and optimize the business.  Responsibilities include: Cost analysis, inventory reconciliation, BI Hauler In transit Loss/gains, PO’s/SO’s in Ariba and other regulatory paperwork/interface that may include economic analysis of operational alternatives/business scenarios.  
• Provides analytical support to track compliance with OE/HES, operational standards, and other initiatives as well as stock control analysis and incident investigations
• Assist in incident or loss investigation, agreed on corrective actions and ensure timely completion thereof. Stewards the LPS process by ensuring that Terminal staff are conducting an adequate number of observations and that action items are completed on a timely basis. Attend  Safety Meetings, Stand Downs, Responsible for Loss Prevention System Observations (LPOs) and Job Loss Analyses (JLAs). Reporting of all incidents in line with IIR , EIM and other related processes
• Creating Purchase Orders on ARIBA
• Collaborates with facility management (Terminal Manager) in addressing gaps and trends from Stock Control Administrative reviews
• Ensure Hauler payments, query are resolved timeously
• Issue permit to work for contractors performing any maintenance work at the facility
• Conduct terminal induction and perform inspections for the issue Safe Loading Pass for vehicles

Professional Qualification and Certifications:

• Senior Certificate and Advanced Diploma or Degree in Operations, Supply Chain, Finance or equivalent
• Work Experience:
• 3-5yrs Logistic/Supply Chain terminal/depot and operations experience
• Petroleum Experience (Oil and Gas)
• Stock Counting/Reconciliation/Invoicing
• Ability to work shifts

Knowledge and skills:

• Numeracy skills
• Computer Literacy
• Terminal Equipment, operational/production/manufacturing knowledge
• Analytical thinking/Problem Solving
• Communication
• Supervisory