Payroll Administrator at Think South Africa

Minimum Requirements

• A Diploma or Degree in a relevant field such as Accounting, Finance, HR or similar
• Strong working knowledge of Sage People 300 system
• 2-3 years experience in a payroll related position
• Clear criminal record
• Previous NGO/ NPO experience 

Payroll Processing

• Gather all payroll data. 
• Provide feedback to the organisation and send out reminders on leave and time sheet approvals to HR Officers on a monthly basis. 
• Ensure that all payroll documents (salary schedule, all relevant payments, accurate payroll provisions) are accurate and forwarded for approval.  
• Ensure accurate submission by ensuring that time sheets for all THINK employees/independent contractors/locums/temps, new starts, salary changes and all other relevant payroll documentation is compiled. 
• Prepare and process monthly leave pay out and other pay-out reports. 
• Ensure payslips are electronically prepared and saved. 
• Maintain employee records; ensure that employee changes are entered correctly and made timeously 

Payroll Administration

• Responsible for an accurate payroll filing system and ensuring an accurate payroll database is in place. 
• Responsible for coordination between payroll and HR, to ensure proper flow and maintenance of employee data. 
• Manage an up-to-date staff database and ensure that the employee headcount is updated monthly. 
• Manage the administration and maintenance of all end of contracts procedures. 
• Manage the maintenance of an accurate leave database of all employees, verify leave balances and report on leave monthly. 
• Generate monthly leave status reports for management. 
• Ensure that medical certificates for sick leave are supplied by employees where necessary to manage sick leave efficiently and uploaded on DRG system. 
• Coordinate UIF for maternity and prepare relevant UI-19 for staff. 
• Submit reports on employee time sheets. 
• Responsible for the monthly processing of all new starters, terminations, payroll changes, timesheets, travel claims and any other related inputs  
• Ensure that any relevant invoices are paid within 30 days 

Self Management 

• Identify own training needs and informs HRM 
• Keeps abreast with all Human Resources policies and amendments 
• Keeps abreast with all relevant legislation  
• Constantly learn about the HR profession through research, subscribing to relevant publications and participating/attending relevant trainings.  Relay all new information to HRM so that suitable strategies can be developed and implemented and advise HR team. 
• Be passionate about making the difference and add value to THINK 
• Comply with all THINK rules and regulations and policies and procedures 
• Perform other duties as required