Planning and Admin Lead at Alistair Group

About the job

• Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions across several geographies, aimed with the vision to Make Africa Work Better! With core competencies in road freight, warehousing, commodity trading and operational hire of material handling equipment, the Group strives for continuous expansion of innovative ancillary services to grow the business vertically, complimented by a healthy dose of entrepreneurial flair. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. In 2024, the Group exceeded the 1000 employee mark and managed a fleet of well over 1000 trucks. With Alistair’s aggressive and exciting growth strategy, the Group is poised for significant further expansion and a greater impact in Africa.Core Services:
• Freight Forwarding
• Clearance & Forwarding
• Energy Industry Support Services
• Equipment Rental
• Commodity Trading
• Integrated Solutions
• Warehousing
• Ocean Freight

Industries:

• Mining
• Oil & Gas
• Agriculture
• Construction
• Explosives
• Renewables

ACCOUNTABILITIES & RESPONSIBILITY AREAS 

• you an organized and strategic thinker with a passion for logistics and transport management? We are looking for a Planning & Admin Lead to play a crucial role in ensuring seamless transport operations, optimizing capacity, and driving efficiency.

Key Responsibilities:

Planning & Capacity Management

• Proactively source and forecast truck capacity across operational corridors to meet demand.
• Build and maintain strong relationships with transporters to ensure reliable service, even during peak periods.
• Optimize truck loading to maximize efficiency and reduce cost per ton.
• Monitor and enhance transporter performance, negotiating favorable terms for improved reliability.

Administrative Oversight & Compliance

• Oversee transporter onboarding, ensuring compliance with company standards and regulations.
• Manage and track Proof of Delivery (POD) documentation, ensuring timely submission to facilitate payments.
• Maintain accurate operational records and generate reports on efficiency, capacity utilization, and performance.

Strategic Growth & Process Improvement

• Contribute to departmental strategy, driving operational growth and efficiency.
• Identify process improvements and implement best practices in logistics and transport planning.
• Collaborate with internal teams and external stakeholders to streamline workflows and enhance communication.

EDUCATION, SKILLS AND QUALIFICATIONS

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related fields.
• Minimum of 3 years of experience in fleet management or logistics, with atleast 1 year in a leadership role.
• Strong analytical and problem-solving skills.
• Excellent communication, negotiation, and administrative abilities.
• Proficiency in logistics software and reporting tools.

What We’re Looking For:

• Experience in logistics, transport planning, or supply chain management.
• Strong organizational and analytical skills with attention to detail.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Excellent communication and relationship-building skills.
• Proficiency in data analysis and reporting tools is a plus.