Practitioner: SD Programmes Compliance and Auditing at Transport Education Training Authority (TETA)

• Transport Education Training Authority is looking to recruit for the role of a Practitioner: SD Programmes Compliance and Auditing

Job Description
KEY PERFORMANCE AREAS 
Customer Relations

• Support internal and external stakeholders to ensure maximum participation in line with SDA;
• Participate in provincial linkages e.g. (Career Expo’s, Job Fairs, Industry Related Expo’s; 
• Attend and participate in workshops targeting relevant stakeholders;
• Keep stakeholders informed of new developments at TETA (change in legislation, processes, procedures, and policies); 
• Effective relationships management through ad hoc telephonic and electronic queries from both internal and external stakeholders in a professional manner; 
• Liaise with other operational team members to ensure that reports, presentations and other ad hoc deliverables are completed;
• Attend to walk in stakeholders with queries.

Finance and Planning 

• Participate fully in the planning of the Strategic Planning Documents;
• Ensure alignment of the budget with costed APP.

Organisational Compliance and Auditing Performance Information 

• Manage organisational compliance with regard to Mandatory Grants and  Discretionary Grants processes;
• Manage internal and external audits of the organisation;Attend all audit related meetingsManage requests for information emanating from auditsFacilitate responses to performance audit queries
• Facilitate resolve of audit queries and respond to management reports(findings);
• Identify and mitigate unit related risks.

Manage Skills Development Policy Development

• Assist in developing /reviewing skills development policies and Standard Operating Procedures;
• Conduct policy compliance and audits in chambers and report to the manager.

Manage the Discretionary Grant (DG) Process

• Manage advertisements for Discretionary Grants and guidelines for applications;
• Manage the approval process of the advert through relevant structures;
• Manage the publishing of the advert in consultation with communications and Supply Chain; 
• Conduct applications allocations and target setting workshop;
• Consolidate chamber allocations and recommendations for approval and submit to the manager;
• Compile a DG report/correction schedule and facilitate approval from all relevant structures;
• Prepare all relevant communication regarding DGs to the chambers and submit to the manager;
• Manage the development a discretionary grants system.

Manage Mandatory Grants (MG) Process

• Manage system changes in relation to application of Mandatory Grants;
• Manage training of business units regarding system changes;  
• Manage compliance regarding evaluation of WSPs and ATRs;
• Compile an accurate report/schedule for approval by the relevant structures;
• Manage Mandatory Grants request for extensions and appeal processes;
• Communicate the outcomes with the chambers.

Manage the DG and MG roadshows

• Manage the coordination of roadshows and ensure compliance;
• Prepare relevant presentations and submit to the manager;
• Participate optimally in the roadshows.

Audit and Risk

• Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings;
• No repeat findings in the Internal Audit Report and implement corrective action of existing findings.

Reporting 

• Weekly sub-unit report;
• Input to quarterly G&S Report;
• Input to quarterly Chambers Report;
• Review Annual Performance Report;
• Input to the Annual Report.

Manage Personal Performance

• Manage, monitor and check on performance agreements development and signature;
• Manage, monitor and check on performance assessments and reviews implementation;
• Manage, monitor and check on personal development plans submission, approval and implementation;
• Coach and mentor subordinates and interns where required;
• Manage personal time, leave and attendance registers.

Job Requirements
 MINIMUM REQUIREMENTS
Experience and Qualification

• Minimum of a National Diploma (NQFL 6) Qualification in Accounting Science/Internal Auditing or any related qualification;
• Minimum of 4 years' experience in an auditing environment;
• Experience in the Public Service and/or Skills Development Sector, preferably within a SETA  environment;
• Willingness to travel and work overtime.

Knowledge 
Knowledge and understanding of:

• Standard office procedures, processes and policies;
• SETAs;
• Standards and guidelines in performance auditing;Filing systems, records management and administration;
• Ability to operate spreadsheets, word processing at highly proficient level and computing proficiency in MS     Word, MS Excel, MS PowerPoint; MS Outlook;
• Understanding of changes taking place in the skills development landscape;
• Budgeting;
• Relationship management.

Skills

• MS Office skills (Excel, Word, PowerPoint, Projects);
• Reporting skills;
• Time Management and deadline driven skills;
• Exceptional Planning skills;
• Exceptional Problem-Solving Skills;
• Decision making skills;
• Attention to detail and sense of urgency;
• Project Management Skills;
• Sound judgement and ability to act independently;
• Consultation and facilitation skills;
• Relationship building skills and critical thinking;
• Strong focus on customers, service and stakeholder engagement skills
• Organisational compliance to SDA and standards in performance information auditing;
• Proactivity and the ability to organise own work priorities with decreasing amounts of supervision;
• Strong focus continuous business improvement processes;
• Decisive and able to quickly react to changing environments;
• Ability to escalate issues on time and a demonstration of a sense of urgency;
• Ability to work under pressure.