Procurement and Safety Coordinator at Kontak Recruitment

• An established manufacturing and production-focused organisation is looking for a detail-oriented Procurement and Safety Coordinator to support operational efficiency across procurement, warehouse control, health and safety compliance, and administration. This role is responsible for coordinating the sourcing and purchasing of materials, monitoring stock levels, maintaining supplier relationships, and ensuring warehouse controls are effectively implemented. The successful candidate will also play a key role in supporting workplace health and safety initiatives, maintaining compliance records, conducting routine inspections, and providing administrative support to various departments to ensure smooth day-to-day operations.

Minimum Requirements:

• Grade 12 / Matric or NQF Level 4 qualification
• Minimum 2 years' experience in a procurement and administrative role
• Previous experience within a manufacturing, production, warehouse, or similar operational environment preferred
• Occupational Health and Safety Certificate advantageous
• Strong planning, coordination, and organisational skills
• High level of accuracy and attention to detail
• Ability to work independently and manage multiple priorities
• Basic understanding of Occupational Health and Safety principles
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong communication and supplier relationship management skills
• Ability to maintain accurate records and documentation
• Experience monitoring stock levels and coordinating replenishment processes advantageous

Duties and Responsibilities: 
Procurement Coordination

• Source quotations from approved suppliers
• Process purchase orders and coordinate timely delivery of goods and materials
• Maintain accurate supplier records and procurement documentation
• Monitor stock levels and initiate replenishment orders
• Liaise with suppliers regarding order queries, shortages, delays, and delivery schedules
• Maintain an up-to-date supplier database across multiple regions

Warehouse Control and Inventory Management

• Implement and maintain warehouse control procedures
• Conduct routine warehouse inspections and checklist audits
• Perform stock counts and reconciliations to ensure inventory accuracy
• Coordinate incoming stock and monitor job-specific inventory requirements
• Ensure warehouse safety, housekeeping, and security standards are maintained
• Investigate and report stock discrepancies or operational issues

Health and Safety Support

• Conduct regular health and safety inspections within the factory environment
• Prepare health and safety documentation and requirements for onsite installations
• Maintain safety records, inspection reports, and incident logs
• Manage and replenish first aid kits across factory, vehicle, and site locations
• Coordinate the distribution and usage of PPE
• Ensure minimum health and safety standards are consistently maintained
• Assist with the implementation of safety procedures and compliance programmes
• Support safety awareness initiatives and employee training activities

Administrative Support

• Provide administrative support to management as required
• Prepare and maintain production-related reports, schedules, and compliance documentation
• Update and maintain databases, spreadsheets, and filing systems
• Assist with tracking operational metrics and reporting requirements
• Manage procurement, safety, and production-related correspondence
• Assist with travel arrangements, purchase requisitions, and general office administration tasks