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  • Posted: Sep 11, 2025
    Deadline: Not specified
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  • African Parks is a non-profit conservation organization that takes on complete responsibility for the rehabilitation and long-term management of national parks in partnership with governments and local communities. We currently manage 22 national parks and protected areas in 12 countries covering over 20 million hectares in: Angola, Benin, Central African Republic, Chad, the Democratic Republic of Congo, Malawi, Mozambique, the Republic of Congo, Rwanda, South Sudan Zambia and Zimbabwe. African Parks supports a number of schools surrounding Zakouma National Park, Chad.
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    Procurement Assistant (JHB South)

    Description
    Their responsibilities typically include:

    Within the Kissflow system:

    • Maintain the supplier administration within
    • Streamline documentation,
    • record-keeping, and
    • processes to enhance efficiency
    • Maintain an updated and accurate preferred Supplier database
    • Assist in the administrative procurement processes
    • track RFPs,
    • request quotations,
    • preparation/issuing of purchase orders,
    • raising delivery notes,  
    • request and upload final tax invoices
    • Tracks, troubleshoots and resolves procurement system issues following established guidelines and procedures, escalates technical issues to the appropriate level and resources within IT
    • Coordinating with internal departments to assess procurement needs and specifications
    • Manage purchases done on the procurement credit card and reconcile card weekly
    • Prioritise urgent order requests
    • Handling incoming and outgoing courier parcels (for parks)
    • Receipting goods, notifying parks of stock
    • Binning goods into storeroom
    • Issuing goods out of storeroom, packing slip
    • Stock take + managing old items in storeroom
    • Preparation of Commercial Invoices
    • Liaise with suppliers in respect of commercial and/or technical clarifications and queries
    • Tracking inventory levels and placing orders as needed - Office supplies
    • Phone daily to follow up if orders placed will be delivered timeously
    • Adhere to company's procurement policies and procedures
    • Recommends improvements in workflow, procedures, and documentation as it relates to the procurement systems
    • Parks work 7 days a week and the procurement phone (separate to your personal phone) does receive requests 7 days a week. Some of these might be emergency/crucial and require an after-hour intervention. This is however not the norm.
    • Keep current in changes in procurement field and contractual regulations
    • Assist the Procurement Specialist to plan and calculate all activities related to the Procurement Department
    • Resolving supplier issues, including shipment delays or quality concerns.

    Requirements
    Qualities and Skills:

    • Solid foundation in procurement operations with hands-on experience
    • Exceptional precision and diligence in managing and verifying data
    • Skilled in accounting platforms such as Serenic, alongside other procurement tools
    • Highly organized with strong time management capabilities
    • Collaborative approach to working with internal departments, creditors, and external stakeholders
    • Solutions-oriented, with a proactive attitude toward resolving challenges
    • Clear and effective communicator, both in writing and speech
    • Well-versed in procurement workflows, accounts payable, and documentation practices
    • Self-motivated and capable of managing multiple priorities independently
    • Agile and responsive in dynamic, fast-paced environments
    • Proficiency in French or Portuguese considered an asset

    Qualifications:

    • Senior Certificate (Matric)
    • Tertiary qualification in Procurement, Supply Chain, or Logistics is advantageous.
    • Minimum of 3 years’ experience in administrative roles within office environment

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to African Parks Network on africanparks.mcidirecthire.com to apply

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