Programmes Officer at Soul City Institute

JOB PURPOSE

• To assist the Grant Implementation Officer in implementing the SCI programme strategy at the provincial level in order to achieve the SCI’s objectives.

KEY RESPONSIBILITIES

Coordination and monitoring of projects

• Effectively support the Grant Implementation Officer in rolling out the planned programmes in the province, which include:
• Coordinating the preparation and monitoring of project plans,
• Co-ordinate incoming and outgoing communication with DoE District Official in relation to SBC clubs and determine the appropriate follow-up action required,
• Identify diverse community-based organisations to partner with for innovative campaign execution,
• Oversee/supervise Social Mobilizers and facilitate their fieldwork to ensure it aligns with the SOPs of the different programmes
• Oversee and maintain above-board relations with service providers/suppliers in the district in accordance with the terms and conditions of their relevant contracts,
• Together with the Grant Implementation Officer, conduct community mapping and ongoing intelligence gathering for project risk and opportunities,
• In consultation with the Grant Implementation Officer, develop and implement project plans for the training and fieldwork activities required to support clubs in the province.
• Co-ordinate the logistical support required for the implementation of training, fieldwork, and monitoring activities in the province,
• Develop and implement distribution plans for programmes.

Monitoring and capturing of fieldwork activities

• Support the Grant Implementation Officer in the development and implementation of a monitoring plan (including visits) for the allocated district.
• Ensure that activity data captured by social mobilisers is complete, accurate, and compliant with agreed M&E standards through routine quality assurance checks, before final data verification and collation by the M&E Officer
• Ensure that data captured in the M&E system is accurately reflected in programme quarterly reports using agreed-upon templates.
• Ensure that Social Mobilizers are provided with, and utilise, the relevant data collection tools required for programme implementation.
• Document programme activities by collecting visual and audio material for submission to the Communications team.
• In consultation with the Grant Implementation Officer, prepare and deliver presentations at relevant meetings and forums.

Relationship Building and Management

• Maintain relationships with stakeholders at provincial and district levels.
• In consultation with the Grant Implementation Officer, prepare, deliver, and represent Soul City in various meetings and forums

Project Cycle Management

• Prepare and submit quarterly reports.
• Coordinate programme planning and administrative processes to support effective project implementation.
• Support programme-related opportunities that contribute to organisational visibility, partnerships, and stakeholder engagement.
• Provide logistical and coordination support for project implementation at provincial and district levels.

Financial Management

• Co-ordinate eWallets receipts, checking, and submission of invoices to the Grant Implementation Officer to facilitate timeous payments.
• Support procurement-led processes by identifying suitable service providers and submitting required supporting documentation (e.g., attendance registers), in line with organisational procedures.
• Ensure that e-wallet-supported activities are implemented within approved financial parameters and value-for-money principles.
• Comply with all applicable financial and procurement policies and procedures.

Reporting and General

• Prepare programme-level narrative and activity reports, using agreed templates and information aligned with data captured in the M&E system.
• Provide programme-related inputs and information to support management reporting, as required.
• Assist with general administration in the social mobilisation unit, as and when required.

Human Resources Management

• Participate in the recruitment of Social Mobilizers and service providers where required.
• In consultation with the Grant Implementation Officer, identify own training and coaching requirements to achieve optimal performance.
• Represent the organization at provincial/district levels with a high level of professionalism, efficiency, and ethics.
• Comply with all HR policies and procedures.

QUALIFICATIONS AND EXPERIENCE

• A 3-year diploma, a degree, or an equivalent qualification in communication, education, health, public health, social science, or social work.
• At least 3 years of experience in the health and/or development sector.
• Experience in developing educational materials would be an added advantage.
• Experience and understanding of children and youth sector issues is essential.

COMPETENCIES

• Knowledge of all legislation relevant to children’s issues, i.e., the Child Protection Act, the Constitution of South Africa, etc.
• Knowledge of the edutainment development process would be an added advantage.
• Advanced proficiency in MS Office - including word, Powerpoint and Outlook.
• Microsoft Excel proficiency is essential.
• Excellent English verbal and written communication skills.
• Communication skills in other South African languages would be an added advantage.
• Strong planning and organisation skills.
• Meticulous and able to pay attention to detail.
• Able to interpret data and information to generate reports.
• Excellent report writing skills.
• Excellent interpersonal skills.
• Able to multitask and prioritise.
• Self-motivated, a self-starter, and able to work with limited supervision.
• Able to work under pressure and meet deadlines.
• Able to use own initiative and take ownership of his/her tasks.
• Good team player.
• Valid Driver License
• Own transport