Project Accountant at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS 
Provide Support to Stakeholders

• Assist Internal and External Auditors with queries and provide them with relevant information and provide them with relevant information and support
• Maintain good working relationships with Auditor General, Internal auditors, National Treasury and DHET
• Provide relevant financial information and respond to queries to the chambers, Business Units and projects Office;
• Support internal departments and external stakeholders on budgeting and financial procedures

Project Financial Administration

• Manage financial transactions, reconciliations, and journals for all funded projects

Budget Monitoring and Control 

• Track project budgets against expenditure and forecast future costs

Grant Disbursement Management 

• Process and monitor disbursements for discretionary and mandatory grants

Project Reporting and Reconciliation 

• Prepare monthly, quarterly and annual project financial reports for EXCO, Board, and DHET

 Daily reconciliation of provisions and accruals

• Extract electronic copies of grant claims in respect of all payments requests made during the year.
•  Match payment request learner details to previous year provisions and accruals listings,  investigate and report on inconsistencies
• Maintain a reconciliation of provision and accruals at both learner and employer level, clearly indicating payments made and de-associations.
• Investigate and report on reasons for unpaid or delayed payment of provisions and accruals

Monthly reconciliation of performance reports to contracts

• Reconcile monthly performance reports or MIS information to appropriately signed allocation lists and contracts and report on inconsistencies.
• Update relevant performance report as well as the TETA commitment register with addition of new learners, resignations and de-associations from grants

Commitments schedule

• Maintain commitments register in respect all projects and programmes for each company, supported by learner details clearly indicating contract or learner start date, Total contract amount.
• Reconcile amounts paid per the accounting system to amounts paid per commitment register.
•  Validate closing balances.

Audit Preparation and Evidence Management 

• Maintain audit-ready files for all projects, including source documentation and reconciliations

Compliance & Control Adherence

• Ensure project accounting adheres to PFMA, Treasury Regulations, GRAP, and TETA policies

Financial Risk and Assurance Support

• Identify potential financial risks in project spending and propose mitigation measures

System Accuracy and Improvement

• Maintain accuracy within financial systems and recommend enhancements

Requirements
MINIMUM REQUIREMENTS
Experience and Qualification

• Minimum of Bachelor’s Degree in Accounting, Finance, or Auditing (NQF Level 7)
• Minimum of 4 years’ experience in financial accounting, with exposure to project or grant accounting 
• Registered with SAICA / CIMA / SAIPA or equivalent
• Experience in the public service and/or in skills development sector will be an added advantage
• Knowledge of PFMA, Treasury, GRAP & SDA frameworks

Knowledge and Skills
Knowledge and understanding of:

• Financial contract management
• Knowledge of quality, risk, and audit requirements 
• SAGE X3 and Excel

Skills

• Analytical abilities and accuracy
• Problem solving skills and deadline driven
• Planning and organizing skills
• Excellent communication (verbally & written) and facilitation skills