Project Specialist, Community Development - Belfast at Exxaro Resources

PURPOSE:

• To direct and manage micro to medium project development and execution plans for Social Labour Plans (SLP), including managing associated project risks for the duration of the project phase whilst ensuring adherence to project management and business performance standards.

Minimum Requirements    
QUALIFICATIONS:

• Diploma Project Management (Essential/Minimum)
• BSc Quantity Surveying (Recommended/Desirable and/or)
• B Degree of Architectural Studies (Recommended/Desirable and/or)
• Advanced Diploma: Project Management (Recommended/Desirable)
• B Eng (Relevant) (Recommended/Desirable)

EXPERIENCE: 

• 3-5 years Proven experience in Infrastructure project delivery. Relevant project coordination and reporting experience with a good knowledge of the project management system from inception to closure, based on PMBOK and familiarity with Microsoft project schedules. Relevant experience within built environment, construction, community development and project management  field.     (Essential/Minimum )  Operational

REQUIREMENTS: 

• Project Management Professional (Recommended/Desirable)
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
• Reg: Professional Construction Project M (Recommended/Desirable)
• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)

Duties & Responsibilities    
Best Practice and Knowledge Management  

• Implement project management protocols
• Support implementation of appropriate knowledge management for projects in line with business needs
• Benchmark best practice and ensure application of appropriate technology on projects
• Provide expert advice/guidance

Business Performance and Operations  

• Conduct audits/reviews of projects in various phases within specialist area input from Manager, Project Governance & Compliance and team, Community Development Projects management where required
• Provide support in investigation of project management problems and contribute to solutions toward optimising/assuring project delivery
• Communicate project plans and outcomes with middle management, other disciplines and within project

Compliance, Governance and Assurance  

• Ensure statutory compliance of new projects
• Be informed on impact of legal developments on project strategies
• Ensure legal compliance within project by implementing appropriate systems
• Participate in and implement governance systems for micro to medium sized projects
• Conduct assurance reviews
• Adhere to Corporate Governance with regards to processes, systems, guidelines and templates
• Contribute to the establishment of project management protocols in area of responsibility
• Execute projects adhering to the implementation of Safety Health Environment and Community (SHEC) management and quality management systems to ensure delivery of high quality projects within budget (cost, time, quality)

Customer, Stakeholder and Client Relationship Management  

• Support BU’s business by ensuring appropriate stakeholder relationships toward enhancing project implementation profile
• Manage internal and external relations within region, including interface with service providers, applicable and other functions responsible to ensure that project deliverables are met and communities are satisfied
• Support the Stakeholder Management unit in the management of project interfaces within project environment and with clients
• Maintain internal and external professional networks

Functional Excellence  

• Contribute to the development of project strategy and systems to efficiently implement, manage and coordinate BU projects
• Ensure proper prioritisation process in place at BU for all projects
• Ensure proper monitoring and control of all BU projects on site
• Manages projects with a broad impact across Business Units, which can lead to delivery in community development needs in accordance with strategic direction of organisation.
• •Develop and implement risk management processes to mitigate high level risk, in alignment with corporate practices and requirements
• Coordinate optimal utilisation of resources for project
• Support implementation of appropriate knowledge management for projects in line with business needs
• Benchmark best practice and ensure application of appropriate technology on projects
• Participate in best practice development with Corporate Project function and ensure selection and application of appropriate methodology, processes, technology for micro to medium projects
• Provide/coordinate project management advice/guidance

People Management  

• Culture/functional climate: Embody, translate and entrench the culture and values in function. Foster effective teamwork and unity. Manage project team climate in which diversity is appreciated, high performance thrives, people are involved, energised, committed, motivated and recognised. Demonstrate collaboration including cross-functionally and contribute to culture of collaboration. Create an environment in which people are inspired to perform and a high-performance culture.
• Demonstrate culture of continuous learning. Encourage and empower team to make decisions. Direct professional development, succession planning, staffing, outsourcing, Competent Person (CP) development and graduates and Professional in Training (PIT’s)
• Change championship: Provide modelling, guidance and support to people having to adapt to change, keep them committed throughout. Actively support, advocate for and embrace functional/organisational change and reinforce/role model the change.
• Communication/engagement: In the project delivery, encourage open expression of ideas/opinions and foster dialogue. Seek out different opinions. Inform people of decisions, changes and other relevant information. Proactively address conflicts, initiate difficult conversations

Planning Optimisation and Support  

• Ensure contract compliance, administration, finance, cost control and client and contractor project coordination
• Take comprehensive community-sensitive approach to identifying problems, understanding implications and creating solutions that support overall project progress and success
• Provide project consulting regarding community development projects including project review, planning, cost assessment, design, bid award process, scheduling and construction

Project Management    

• Develop, direct, coordinate and integrate implementation of micro to medium projects across BU
• Manage interdependency of deadlines on multiple projects and preserve integrity of deadlines/overall project progress
• Co-ordinate the implementation of project management principles and practices for planning, design and implementation of project outcomes
• Conduct and contribute to analysis of project systems and processes
• Select, design, integrate and commission new technology impacting on entire BU

Safe and Healthy Work Environment  

• Maintain and ensure a healthy environment, safe operations and practices, ensuring compliance with applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in operations

Strategy, Planning and Project Management    

• Execute project strategy and systems to implement, manage and coordinate BU's projects
• Manage projects with a broad impact across Business Units
• Contribute to the development and implementation of risk management processes to mitigate high level risk
• Coordinate optimal utilisation of resources for project
• Identify and solve tactical and problems across disciplines

Behavioural Alignment  
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Closing Date    
2023/07/03