Projects Contracts Manager at Unique Personnel

Position Overview:

• Position requires a highly motivated and results-oriented individual to join the team as a Projects Contract Manager.  The Company provides solutions for over pressure protection; flow, level and density measurement; and Instrumentation catering to a diverse range of industries including mining, sugar, food and beverage, petrochemical, paper and pulp, water and wastewater and power generation.

Job Specification:

Annual Budgets:

• Compilation of annual budgets in conjunction with Divisional Heads 
• Achieving or bettering the same

Sales / Marketing:

• Strategies and action plans to attain and increase market share. 
• Manage order intake and back orders.
• Expanding existing client base by identifying and sourcing new clients / markets / areas.
• Planning and making sales calls in a logical and methodical manner. 
• Managing Project Sales Consultants as required.
• Liaise with divisional heads in relation to technical and engineering specifications of Tenders and Quotations. 
• Oversee work done by personnel within Projects department. 
• Facilitate weekly and monthly progress reports i.e. Monthly Project report
• Facilitate weekly and or monthly project meetings with the relevant divisional managers
• Regular follow-up of project quotes and tenders with the relevant Projects Sales Consultants / sales representatives. 
• Manage the project register on JMR and ensure that information is up to date and followed-up. 
• Ensure that you become fully competent and knowledgeable with the Company’s full product range.
• Ensure that project statuses are communicated with divisions where required and must be done in conjunction and consultation with the relevant divisional managers.
• Assisting marketing by sourcing information on competitors, their products and prices, identifying new markets and upcoming and ongoing projects. 
• Organising promotions and seminars.

Contract Management:

• Manage projects, planning equipment and installations as per industry standards in conjunction with Divisional Managers and Technical Manager.
• Commercial and technical review of incoming enquiries and tenders. 
• Updating of project plans, schedules, and relevant documentation (drawings, specifications, procedures, manuals etc) 
• Manage projects with relevant clients, consultants, sub-consultants, and contractors.
• Manage commercial related issues within given time frames. 
• Manage expediting processes to ensure that delivery times are met, and customers are updated. 
• Create and update final hand over documents, manuals for projects and clients. 
• Planning factory and site acceptance tests (FAT’s & SAT’s) where required on behalf of clients or end users and in conjunction with the relevant divisional managers and or specialists. 
• Commercial and technical review of new and current supply contracts.
• Managing supply contract database and keep current

Financial:

• Management and control of department expenses
• Manage project debtors for all projects in conjunction with the debtor’s department
• Audit Trails
• Prepare bi-annual Project Splits to the branches and submit to finance for processing
• Submit monthly reports, e.g. for backorders and intake, to finance 
• Prepare and present the projects monthly report
• Prepare cashflow forecast for project tenders based on agreed terms with customers and suppliers. 
• Prepare the paperwork, authorize and discuss guarantee requests with finance and load the guarantee application on the FNB portal. Follow up on outstanding applications.

Other:

• Manage administrators 
• Ensure that project administrators are attending regular product training as well as have the required Company systems training

Inherent Requirements    
Qualification:

• Qualification in Business Management or Project or Engineering related field (Preferred)

Experience:

• Proven experience in projects management and contracts management
• A strong client facing experience
• Extensive experience in producing cost estimates and supporting buying activities

Skills & Competencies:

• Strong organisational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy 
• Ability to negotiate and create contracts that provide beneficial solutions for both the company and clients 
• A deep understanding of contract language and legalities to manage contracts effectively