Regional Financial Manager Kia South Africa (Pty) Ltd at Motus Holdings Limited

Key Responsibilities:

 Financial Reporting

• Ensuring that monthly reporting packs (Hyperion) are completed timeously and accurately by dealership accountants.
• Reviewing monthly actuals before reporting in Hyperion to ensure:
• Expenses are recognised in correct periods and disclosed correctly;
• Completeness, validity and accuracy of provisions and accruals;
• Review and load Hyperion packs prepared by the accountants – actuals, budgets & forecasts;
• Monthly review and sign off of gross profits (including back end income) and overheads across all departments. 
• Assisting management in preparation of budgets and forecast based on set guidelines communicated by Retail GM and Head of Finance.
• Ensuring that property of the company is safeguarded at all times and only authorised use is permitted. Includes bi-annual fixed asset count, weekly vehicle stock counts and perpetual parts inventory counts.

Management and Oversight

• Responsible for growth and development of dealer finance personnel, with accountants being direct reports of the RFM.
• Conduct performance reviews (half-yearly) for all dealer accountants against required level of performance to ensure that we identify & address underperformance;
• To develop and implement simplified reports (management accounts & other reports) that assist dealership management in monitoring performance and making better business decisions;
• Review payroll reporting to ensure that monetary inputs are accurate, ensure correct designations and departments are being used;
• Supervise reporting of sustainability;
• Supervise reporting of risk management; Internal Control and Governance
• Ensuring that internal controls are functioning adequately and all staff members are adhering to and upholding set control measures.
• Monitoring the control environment and submitting quarterly reports on functioning and effectiveness of current controls.
• Recommending, designing and implementing control measure improvements that simplify business operation and are increasingly effective in mitigating risk, with a particular focus on detection and prevention of fraud and theft, including collusion. 
• Performing dealer visits (6 visits every month) which will address:
• Reviewing monthly GL reconciliation files;
• Going into detailed review of debtor accounts to ensure that all rebate accounts are allocated and cleared timely;
• Going into detailed review of stock counts (vehicles and parts) to ensure that all exceptions are identified and addressed timely;
• Performing detailed expense reviews to ensure that expenses recorded in specific accounts are valid & accurate;
• Ensuring that all Company assets are managed properly (Weekly vehicle stock takes, Daily parts perpetuals, two wall-to-wall stock takes annually, two fixed asset counts annually, NATISs & key controls);

Qualifications and Experience

Working Capital Management

• Ensuring that company policy is adhered to in respect of any credit lines extended to customers and continually reviewing the appropriateness of lines of credit already opened.
• Review of debtors ageing on a regular basis and ensuring that customer accounts do not exceed set credit terms (limit and days).
• Review and monitoring of adherence to company policies with regards to inventory management, ageing provisions to be raised timeously, NRV provisions to be raised where there is a need to do so, regular review of count records and physical condition of stock. 
• Weekly review of Importer rebates receivable, ensuring that there are no aged items (> 60 days) 
• Ensure that ageing of outstanding warranty claims is current, claims are submitted timeously and seek appropriate explanations for any claims that have been rejected. Analysis and Benchmarking
• Review dealer financial and operating performance information against company and industry wide benchmarks (e.g. Sewells), this applies for vehicles, parts, workshop and finance. 
• Following up on anomalies or discrepancies picked up while analysing dealer information and ensuring that the dealer rectifies or attends to the query urgently. 
• Communicating with those charged with governance results of benchmarking exercises and highlighting any areas of concern or pockets of excellence that can be applied across the group.

Taxation

• Ensure that in recording of all financial transactions applicable taxation provisions are adhered to.
• Ensure that taxation related items are completed accurately in monthly reporting pack. 
• Be reasonably up to date with new taxation legislation that has an implication to the group’s financial information or reporting.
• Ensure that VAT returns are completed accurately and are submitted timeously for consolidation and preparation of VAT return for the PTY.

Minimum Requirements:

• B Com Hons in Finance and/or Management accounting.
• 3 years’ experience or more in a senior finance role, preferably in a dealership retail environment.
• Knowledge of the South African Income Tax act and VAT act.
• Computer proficiency (Excel, Word, PowerPoint, accounting packages. DMS knowledge (Autoline Drive; Automate) an advantage. 
• Review and analysis are a major component of this role and therefore being analytical and having attention for detail is crucial.
• A self-starter in identifying and resolving potential problems that may affect dealership accountants in doing their duties or producing accurate reports for management.