Sales Co-Ordinator at Empact Group

The Main Purpose of the job

The Successful applicant will be responsible for all admin-related functions within the Facilities Management’s sales department.

Education and Experience required:

• Minimum 5 years’ experience in a professional services background
• Experience in Facilities Management will be an advantage
• Engineering background with project management experience would be advantageous
• Strong written, verbal influencing, and creative communication skills preferably relating to tendering and bid project management.
• Experience in dealing with high-value bids
• Excellent written communication skills
• Highly organised with strong time management
• Ability to work autonomously as well as part of a team.
• Confident and approachable

Key areas of responsibility:

• Work alongside the GM(Sales) and Business Development Manager to plan workloads, agree deadlines and share activities for bid related/bid writing activities
• Identifying new business opportunities by mapping of the upcoming projects.
• Review the tender documents to evaluate the scope of the project and provide recommendations to the direct manager accordingly.
• Producing high quality bid submissions, reviewing information provided to ensure consistency an accuracy, excellent proof-reading skills are essential
• Design layouts for bids and tenders, collating relevant images and graphics for submissions
• Completing RFIs/PQQs/SQs and any other standard information questionnaires, ensuring technical compliance throughout
• Be responsible for daily online tender checks and portal searching to identify relevant opportunities.
• Leading on bids where appropriate, ensuring bid process and governance is followed.
• Working with marketing division to ensure bid is in line with Empact standards.
• Making sure that collateral and bid text library is up to date following a submission
• Produce client presentations/Proposal
• Analyzing latest trend of the market in terms of Facility Management Services.
• Closely track Competition activity.
• Weekly review of the sales activity and advise with corrective actions.
• Generate new business leads.
• Manage the process of handing over the project documents and requirements to the operations team.
• Other tasks as the management may from time to time reasonably require, to support the business plan as and when necessary, including working extra hours to ensure company business objectives are met.
• Ensure sales pipelines are up to date and correct.

Knowledge, Skills, and Competencies:

• Excellent communication skills
• Good phone etiquette
• Attention to detail
• Deadline driven
• Team Player