Sap Clerk-Montague Gardens DC at Clicks Group

Introduction

• Are you passionate about people and service excellence? Do you have strong planning and organisational skills? Are you able to multi-task and get things done accurately and quickly? Are you able to work in a high pressured environment?
• An exciting and challenging opportunity has become available for an Administrative Assistant at the Montague Gardens DC.

Job description

Job Purpose:

• To ensure effective administrative support to the distribution centre resulting in accurate procurement of services  and compliance to policies and procedures

Job Objectives:

• To be the single point of contact in respect of procurement of goods and services requests from line managers within the DC as well as between accounts payable and the DC
• To manage the distribution centre stationery and packaging usage at all times thus ensuring monthly spend is within budget
• To ensure that petty cash requisitions are authorised, reconciled weekly and that replenishment from HO are requested timeously, maintaining the minimum float at all times
• To resolve supplier queries timeously and source most cost effective quotations for DC expenses thus ensuring consistent cost savings against budget
• To submit the requisitions for the procurement of casual labour for the relevant departments in the DC based on the labour policy
• To reconcile actual supply to order, highlighting to the Finance Manager on over/under supply and to goods receipt all orders that were created on SAP after liaising with the relevant managers
• Reconcile weekly timesheets to invoices including the reconciliation of temporary employment providers provident fund and medical aid contributions for accuracy and completeness
• To ensure all outstanding casual wages invoices from the various service providers are included in the monthly accruals listing by reconciling the general ledger casual wages account
• To ensure accuracy of the monthly invoices from the external service provider including but not limited to:  transport, vehicle rental rate, labour costs, overtime, rate/kilometre
• To adhere to and support statutory health and safety requirements, housekeeping standards and all other internal policies in the admin department to ensure compliance
• To ensure accurate record keeping so that records can be easily retrieved when required

Minimum requirements

Qualifications and Experience:

• Matric (Essential)
• B.comm/relevant 3 year qualification (Desirable)
• 2 years' administrative experience
• 1 year within distribution/logistics
• SAP experience
• Experience with basic accounting
• Customer relations/ suppliers (Desirable)
• Experience on a warehouse management system (Desirable)

Skills, Abilities and Job Related Knowledge:

• Computer skills (Excel, Word, PowerPoint)
• Delivery and customer service orientated
• Planning & Organising skills
• Communication skills (verbal and written)
• Attention to detail
• Understanding of logistics environment
• Understanding of the labour policies/conditions of employment for TES billing
• Basic accounting for reconciliations

Essential competencies:

• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures
• Planning and Organising
• Adhering to Principle and Values
• Analysing
• Persuading and Influencing

Apply by: 24 January 2026