Secretary - Executive Secretary Finance at MTN

Responsibilities
Key Performance Areas: 

• Proactively manage the assigned Exec’s diary, and seamlessly plan his/her itinerary, schedule and meetings.
• Liaise with Finance Expenditure to ensure payments to third party suppliers in relation to expenses of the Exec’s office.
• Manage the day-to-day administration of the assigned exec’s office and diary.
• Develop and maintain an efficient documentation and filing (electronic and hard) process.
• Write minutes of meetings and produce memos of such for review.
• Tactfully manage sensitive matters and information regarding peculiar issues within the department.
• Cross-examine documents for Exec’s review to ensure quality control and compliance to MTN policies. 
• Handle assigned Exec’s internal and external designated correspondence.
• Collate monthly activity reports from the different units within the assigned department for the exec’s review.
• Processes all requisitions for the Exec’s office.
• Performs quality control checks on Exec’s presentations, to ensure proper formatting and elimination of errors.
• Respond to customer queries and requests on non-technical issues and escalate to the Exec when necessary.
• Coordinate the organization of social events connected to the Exec’s office. This includes preparing cost estimates, managing the budgets and coordinating all activities for the success of the programme.
• Make efficient travel arrangements for the Exec’s office.

Supervisory / Leadership / Managerial Complexity:

• Efficient self-supervision to ensure smooth running of the office.

Qualifications
Education:

• Matric
• A good first degree preferably in Secretarial Administration

Experience:

• At three years’ experience in an administrative capacity in a reputable company.
• Experience in administrative support for a top management personnel of a reputable company, with local and international operations.