Section Head: Production Stores at National Bioproducts Institute

Job Advert Summary

• Guided by its purpose to provide products for patients to alleviate pain and suffering and improve their quality of life, NBI’s vision is to be the leading African manufacturer and supplier of quality therapeutic proteins and diagnostic products.
• National Bioproducts Institute NPC has a vacancy for the role of a Section Head: Production Stores. The successful incumbent will be required for:
• Balancing supply and demand of raw materials required by production using cost effective inventory management principles, warehouse management systems and in accordance with requirements of GMP.
• Applications are invited from suitably qualified and experienced candidates.

Minimum Requirements

• Grade 12 (matric) with minimum D marks in English, Maths, Science, Biology or EMS
• Supply Chain - Logistics/Warehousing related tertiary qualification
• 6 years’ experience in a GMP warehousing, logistics or related area
• Supervisory experience
• SAP experience preferable

Duties & Responsibilities

Ensuring continuity of supply for raw materials for production department by:

• Reviewing current stock levels and orders on hand in light of current demands and, where required, initiating or reviewing orders.
• Liaising with production departments and Production Planner to review production plan changes and their impact on demand requirements and inventory holding.
• Reporting weekly on status of stock holdings for key material stocks as defined by manager.
• Communicating with buyers relating to raw material requirements and current orders.
• Tracking performance of department through lead times associated with goods receipts and quality release periods to avoid bottle necks.

The effective control of raw materials and in-process stocks by

• Implementing and maintaining formal procedures and practices for inventory storage, handling and movement, which are consistent with cGMP and Occupational Health and Safety requirements.
• Ensuring SOP’s are reviewed and updated as and when changes to the process occur or annually.
• Ongoing training of identified production personnel in the correct procedures for stock management and ordering.
• Close collaboration with end users of materials that are not maintained in the SAP system to mitigate the risk of out of stocks. Collect and update material usage information on a quarterly basis.
• Close collaboration with QC department to ensure inbound material sampling, testing and release takes place timeously.
• Ongoing alliance with the Procurement team to ensure alignment with suppliers on open PO’s and supplier deliveries.

Ensuring the effectiveness of department in stock management by

• Ensuring physical stocks are consistent with electronic records.
• Restricting access to inventory storage areas to authorized personnel only.
• Initiating and maintaining ongoing cycle counting, monthly stock counts and annual stock counting to identify and rectify stock variances.
• Investigating and establishing causes for stock variances.
• Auditing material movement transactions against actual production plans to ensure correctness of captured data.
• Complete and update all material movement registers at the receiving area.
• Monthly reporting on departmental performance in terms of stock turnover, shortages, over stocks and trends.

Setting and monitoring performance of staff within the department by:

• Recommending any operations required outside of normal working hours for prior approval by manager.
• Tracking staff attendance, behaviors and practices and addressing any behavior which is inconsistent with company policy and procedures.
• Ensuring compliance of staff to conditions of employment and company policies.
• Meeting regularly with staff to formally review performance and identify future training and development requirements for discussion with manager.
• Ensuring all licenses for operating heavy vehicles are up to date for all operators. And arranging refresher training when licenses are about to expire.

Assisting with budgeting for Manufacturing by:

• Overhead budget planning for own cost centers.
• CAPEX budget planning for departmental needs.

Internal and External Audit participation by

• Scheduling and performing department self-audits on a monthly basis.
• Ensure the closing of all CAPA’s identified from each audit in a timely manner.
• Report on the effectiveness of the CAPA’s to ensure re-occurrence of incidents/findings, does not take place.

People management

• Coordinate and monitor daily team operations and work assignments.
• Contribute to staff rostering and operational coverage
• Escalate complex operational and people management matters to management.
• Monitor team individual performance and provide constructive feedback
• Support staff development through coaching, training and identification as well as onboarding
• Manage basic HR processes including attendance, leave and disciplinary matters as instructed
• Support implementation and adherence on NBI policies and procedures e.g SHE, GMP, HR.