Senior IT Contracts Specialist at Sanlam Group

What will you do?

• Manages all aspects of contracts and procurement for the organisation. Provides purchasing services including preparation of enquiries; adjudication of tenders; placing orders; compiling annual contracts and administering and settling contract disputes.
• Ensures compliance with legal and company regulations. Organises the logistics and ensures that items procured are delivered to site timeously.

What will make you successful in this role?

The following are the key outcomes expected from this position: 

• Advise on IT contracting legal aspects, including risks, associated with the use of technology by entities in the Sanlam Group and draft agreements to manage and mitigate these risks;
• Advise on all the legal aspects, including risks, associated with data privacy and protection laws (existing and planned) in the jurisdictions where entities in the Sanlam Group operate;
• Facilitate clear communication channels between all relevant functions in the Group to ensure a free flow of information;

Provide contracting services to Group Technology and Information that will include legal and contracting advice and support in respect of:

• General legal Contractual advice;
• The vetting of legal terms and conditions to be used in agreements;
• The vetting of IT and commercial terms and conditions to be used in agreements;
• The vetting, interpretation and drafting of IT contracts
• Attend to all legal aspects of intellectual property rights or trademarks in the name of Sanlam Limited or Sanlam Life Insurance Limited;
• Software Licensing negotiations and Drafting
• Outsource Agreements and MSA’s
• General contracting
• Group licensing and consolidation of IT contracts including assignments, novations, standardized pricing, enterprise agreements and 
• The Senior Contracts Specialist will be primarily responsible for compliance with, strategic sourcing initiatives and general IT contracting within Sanlam and where relevant within the broader Sanlam Group context.

Key Outputs

Personal Effectiveness:   

• Accountable for service delivery through own efforts. 
• Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months. 
• Makes increased contributions by broadening individual skills 
• Collaborates effectively with others to achieve personal results 
• Accepts and lives the company values. 

Relationship Building:   

• Builds successful relationships with internal and external clients. 
• Generates a demand for compliance with Sanlam Group policies and IT Contacting and Sourcing services. 

Consulting:  

• Provides guidance re IT sourcing related services, existing and "new" Sanlam initiatives. 
• Provides expert advice on contract negotiations when required. 

Vendor & Contract Management:   

• Engages experts, where appropriate, during the negotiation lifecycle and manages these parties and the processes (Legal, HR, Finance, Communication etc.). 
• Negotiates the terms and conditions of a contract that are agreeable to the parties involved (i.e. draft comprehensive and binding contracts for the term of the contract and potentially beyond in accordance with Sanlam Policies). 
• Manages the process to reach appropriate agreement between Sanlam and Suppliers for required products and services. 
• Obtains agreement for chargeback models with business units. 
• Regulates the use of contracts, including restricting and administering its use, disclosure or disposition. 
• Maintains records / information collected and created under the contract throughout the contract life cycle. 

Stakeholder Management:

• Manages assigned strategic supplier alliances. 
• Assists in the evaluation and selection of appropriate suppliers as part of the sourcing life cycle where applicable. 
• Collaborates with Project Managers throughout the sourcing delivery process of projects. 
• Generates reports where requested. 

Strategy Implementation:

• Provides best practice sourcing management capability for Sanlam as required. 
• Understands Sanlam business requirements. 
• Transfers business requirements into IT sourcing strategies. 
• Assists with the formulation and implementation of the Sanlam IT Sourcing Strategy and assists in development of Contracting processes.
• Performs research to stay on top of the sourcing trends.

IT Service Delivery Management:

• Develops the principles, disciplines and procedures required to govern the contractual relationships and issues resulting from agreements between Sanlam and suppliers. 
• Establishes the necessary control systems and structures to ensure suppliers provide the services contracted for. 
• Concludes contracts and SLA's for the procurement of IT products and services from suppliers. 
• Provides input for the financial aspects re IT Contracts e.g. , invoice verification, cost allocation and recovery, savings models. 

Qualification

• Matric 
• Degree in Commerce, IT or Legal
• CIPS level 4 would be advantageous 

Experience 

• At least 5 years relevant IT/contracts experience 
• Corporate experience, preferably in the financial services sector.

Knowledge 
The successful candidates should have good working knowledge and experience in the following core areas:

• Technology and the legal environment applicable to information technology
• Proven contract- and related drafting skills
• The incumbent is responsible for applying the principles, disciplines and the procedures required to govern the relationships and issues resulting from the agreements between Sanlam and IT Services Providers.