Senior Procurement Officer at Human Accent

Purpose of the Role:

• The Senior Procurement Officer will be responsible for the centralised procurement of all marketing materials and head office supplies for the company. This role will work closely with various Heads of Departments tunderstand their procurement needs, ensure the best pricing for the materials required, and negotiate optimal contracts. The position requires excellent negotiation skills, the ability tmanage multiple projects simultaneously, and a strong understanding of procurement processes in the commercial part of the business (not industrial procurement or manufacturing)

Key Responsibilities:
Centralised Procurement Management:

• Oversee the procurement of marketing materials, office supplies, and other general items required for head office functions. Ensure all procurement activities are aligned with company policies and procedures.

Liaison with Departments:

• Act as the primary point of contact for all Heads of Departments regarding their procurement needs. Provide support in identifying material requirements and ensuring that procurement solutions meet departmental objectives and timelines.

Quote Management & Supplier Negotiation:

• Solicit and evaluate three quotes for comparable pricing and ensure that procurement decisions are cost-effective. Negotiate with suppliers tsecure the best possible pricing, terms, and conditions for the organisation, while maintaining quality and delivery timelines.

Supplier Relationship Management:

• Build and maintain strong relationships with suppliers tensure continuity of supply, quality assurance, and competitive pricing. Monitor supplier performance and resolve any supply-related issues promptly.

Market Research & Vendor Management:

• Continuously monitor the supplier market for trends, new products, and pricing shifts. Ensure vendor compliance with the company’s procurement policies and ethical standards.

Contract Management:

• Ensure that contracts are clear, legally binding, and aligned with company policies. Monitor contract performance and renewals and ensure all contracts are adhered to.

Reporting & Compliance:

• Maintain accurate records of all procurement activities, including purchase orders, quotes, and contracts. Prepare procurement reports for management, highlighting cost savings, supplier performance, and procurement strategy.

Qualifications & Experience:
Education:

• A relevant qualification in Procurement, Supply Chain Management, or Business Administration (e.g., CIPS certification or equivalent).

Experience:

• Minimum of 5 years’ experience in a commercial procurement role, preferably within the pharmaceutical, FMCG, food, or consumer goods industries.

Skills & Competencies:

• Very strong negotiation and communication skills.
• In-depth knowledge of procurement processes, including vendor selection, contract management, and cost control.
• Familiarity with procurement software and tools.
• Ability tmanage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention tdetail and problem-solving abilities.
• Good knowledge of supply chain management and best practices in procurement.
• Ability twork collaboratively across departments.

Preferred Attributes:

• Experience in commercial procurement of marketing materials and office supplies.
• Understanding of the pharmaceutical, FMCG, or consumer goods industry procurement processes and regulatory requirements.
• Strong analytical skills and experience with cost analysis, budgeting, and forecasting.

Key Performance Indicators (KPIs):

• Successful negotiation of cost savings for marketing and office supplies.
• Timely delivery and quality of procured items.
• Vendor compliance and performance ratings.
• Stakeholder satisfaction with procurement services.