Senior Specialist, Logistics Commercial at Exxaro Resources

Job Advert Summary    

PURPOSE:

• To develop service supplier strategies and security of service supply initiatives. To provide commercial leadership within Marketing and Logistics team and support Manager with regards to execution of Marketing and Logistics' strategy. To develop and maintain key service supplier cost models for Logistics. To identify key economic trends and the impact on Logistics. To conduct supplier industry analysis and evaluate potential supplier tactics/strategies. To establish, manage and maintain a portfolio of contracts (inclusive of pricing and scope changes, amendments and queries). To work with Business Optimisation on Marketing and Logistics Business Optimisation projects.

MAJOR CHALLENGES:

• Draft supplier strategies and ensure long term success in volatile industry. Involve relevant stakeholders and obtain sign-off while increasing contract coverage.

Minimum Requirements    
QUALIFICATIONS:

• BCom (Hons) (Relevant) (Essential/Minimum)
• Management Development Programme (Recommended/Desirable)

EXPERIENCE: 

• 6-8 years  Relevant Marketing and Logistics experience with recommended experience on a managerial level      (Essential/Minimum)    Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)

Duties & Responsibilities    
Best Practice and CI  

• Identify and support the implementation of process and system enhancements to continuously improve the commercial management process
• Assume responsibility for the integrity and utilisation of the relevant Enterprise Resources Planning (ERP) module for commercial management of Logistics
• Manage Potential Logistical Service Provider Database in respect of Vendor Management with vendors who not have a contract
• Identify and support implementation of process and system enhancements to improve commercial management process
• Review effectiveness of supplier strategies and identify improvement opportunities
• Custodian of the commercial process within Logistics

Business Growth and Development   

• Provide logistical input to the Domestic and International Marketing market pipeline
• Develop technical knowledge of logistical services, use and performance in relation to existing and new technologies and methodologies
• Implement service and flow strategies based on the Company and customer requirements
• Accesses available market intelligence to improve service delivery to customer
• Develop and integrate internal cross-functional resources to research and develop value-adding strategies for customers
• Develop and implement logistical strategies based on service properties, customer requirements and to minimise service and cost deviations
• Provide input with regard to market development to grow market segments
• Provide logistical input to pipeline of projects
• Analyse competitive environment and current and potential service providers to develop strategies to increase service levels and reduce costs
• Work with Business Optimisation (BO) on Marketing and Logistics (M&L) BO projects

Commodity Strategy and Strategic Sourcing   

• Provide effective commercial leadership within Marketing and Logistics and support the Manager by building a source of reliable industry/market knowledge and understanding the balance of power in the logistics service supply industry
• Identify key economic trends and the impact on the Logistics portfolio and supplier industry
• Develop and maintain key supplier cost models
• Forecast consumption and usage and provide input to the strategy development process
• In consultation with the relevant stakeholders, develop strategies and tactics for cost containment on contracts within the Strategic Sourcing portfolio
• In consultation with the relevant stakeholders, develop strategies to ensure security of supply and Board Based Black Economic Empowerment (BBBEE) compliance
• Participate in the formulation of the Marketing and Logistics strategy toward achieving alignment with the overall Company strategy
• Conduct supplier industry analysis and evaluate potential supplier tactics/strategies
• Leasing in/out export entitlement

Compliance, Governance and Assurance  

• Measure portfolio Total Cost of Ownership (TCO) savings/supplier performance
• In consultation with the Manager Logistics, design and administer the complete tendering process including adjudication
• Facilitate the commercial evaluation and adjudication of supplier bids and coordinate the tender evaluation process
• Agree supplier negotiation metrics with the relevant stakeholders and negotiate with the successful supplier in finalising all contract terms and conditions
• Monitor commodity strategy implementation from commercial/contract point of view
• Report on portfolio contract performance, including: Contract spend and consumption; Contract price escalation performance vs. relevant price indexes; and Black Employment Equity (BEE) spends
• Report on portfolio contract administration efficiency (new contract establishment lead times; price evaluations, amendments, resolution of queries etc.)
• Ensure supplier stakeholders comply with relevant regulatory requirements
• Consolidate reports and provide feedback to relevant stakeholders on appropriate commercial management reporting and governance requirements
• Provide relevant and specialised support to applicable stakeholders

Contract Management    

• Identify and eliminate contractual risks
• Drive contracting strategies and contract coverage plan
• Provide commercial and financial inputs to evaluation process
• Guide and conclude fit for purpose contracts
• Verify contract scope terms and conditions
• Facilitate contract coverage targets and improvement plans
• Develop and implement measures and initiatives to ensure improved supplier performance
• Facilitate contract management scorecard and performance improvement
• Provide commercial and financial inputs to evaluation process
• Approve or seek approval for relevant contracts and documentation in line with departmental budgetary stipulations
• Identify and validate reporting needs for contract management capability
• Manage Service Level Agreements (SLAs)

Functional Excellence  

•  Assist in developing and maintaining Marketing and Logistics policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc. and enforce group-wide adherence to these
• Standardise, simplify and speed-up functional processes, eliminate duplication/bureaucracy
• Develop and apply functional best practices, promote sharing of best practices/knowledge
• Drive and execute functional excellence initiatives
• Oversee and monitor functional activities at operations
• Establish functional/cross-functional forums, Communities of Practice (COPs) etc. to ensure functional alignment
• Effectively manage matrix reporting
• Identify and manage critical functional risks through appropriate mitigation plans/actions

Functional Management  

• Financial management: Prepare and manage Marketing and Logistics' budget and forecast costs
• Performance management: Ensure Marketing and Logistics' strategic plan is implemented through disciplined execution processes, track implementation, and provide feedback to relevant manager. Coordinate functional/cross-functional activities to ensure strategic alignment. Set and maintain high performance standards. Track and drive functional targets/goals and hold staff responsible for achieving results. Remove obstacles that interfere with performance, handle performance problems
• Continuous improvement and functional change: Identify, advocate for and lead Marketing and Logistics' improvement and change. Create culture of continuous improvement and change agility in function
• Engagement/communication: Communicate and engage Marketing and Logistics' employees, including virtuals. Engage with executives, operations and cross-functionally with peers
• Represent Marketing and Logistics' and the Company externally, as required
• Governance: Ensure Marketing and Logistics adheres to governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

Process Support  

• Strategic alignment/planning: Communicate the Group strategy to Marketing and Logistics' team. Set functional direction, develop functional strategic plan aligned to, and driving, the Company’s vision/purpose, strategy, goals, priorities, including aligning functional work/resources
• Establish measurable functional targets from the Group targets. Define and reinforce the link between the Group, functional, operational goals and individual outputs, measures, rewards

Safe and Healthy Work Environment  

• Adhere to all health/safety practices and promote good housekeeping on an ongoing basis
• Address all unsafe practices/potential hazardous situations, rectify/report to superior
• Comply with Safety Health Environment and Community (SHEC)/technical requirements
• Wear applicable Personal Protection Equipment (PPE) at all times

Stakeholder Engagement and Relationship Management

• Collaborate and communicate with suppliers
• Build sound relationships with Business Unit (BU) end-users, key suppliers and Supply Chain Managers
• Align contracting strategies and priorities with requirements of BUs
• Liaise with external providers and relevant stakeholders to address, manage and resolve issues and risks relating to contract portfolio
• In consultation with stakeholders, define appropriate supplier selection criteria and seek approval for supplier selection decisions